Purpose of the Job
To support the Company on all administrative matters. To manage records, organize files, answer calls, and provide support for the entire company.
Job Accountabilities / Key Responsibilities
Adhere to company’s QHSE policies and procedures.
Provide daily general office management.
Provide administrative support to Area General Manager.
Coordinate office activities and operations to secure efficiency and compliance to company policies
Supervise administrative staff (drivers, cleaners, etc.) and divide responsibilities to ensure performance
Manage agendas / travel arrangements / appointments etc. for staff.
Manage and maintain Company car fleets
Manage phone calls and correspondence (e-mail, letters, packages etc.)
Prepare reports on expenses, office budgets, and other expenditures
Track stocks of office supplies and place orders when necessary
Submit timely reports and prepare presentations / proposals as assigned
Person Specification / Job Requirement
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills
Proficient in MS Office
Aggreko place a strong emphasis on health, operational safety and environmental protection. It is a requirement and moral obligation of each employee to be actively committed and accountable for compliance to the Aggreko Health, Safety & Environmental policies, operating procedures and compliance to local legislation
Qualifications and Experience
BSc / HND / OND in Business administration or related field.
Prior experience as office assistant, office administrator, or handling administrative responsibilities in a related field
Solid knowledge of office procedures
Key Role Interactions
Area General Manager, Area Operations Manager, Finance, Drivers, Cleaners, Operations Supervisors, HR, Technicians
Direct Reports (if applicable)