Purpose Statement :
To accomplish the primary goal of providing administrative and technical skills to support a project to successful completion.
The Project Officers reports directly to Head, Special Projects.
Duties & Responsibilities
Provide day-to-day administrative support to our team of project managers
When required, set up team meetings, record meeting minutes and allocate actions
Support the Monitoring, Evaluation, Impact and Learning Lead to monitor progress on projects
You may also be required to undertake other assignments from time to time, depending on the needs of the project.
Maintain relevant project data in various systems pertaining to capacity, new opportunities and general project records
Oversee the upkeep of project documents to ensure they are fit for use
Assist with creation of Project Initiation Documents for new projects
Assist with the collation of capacity data on a monthly basis, and communicate analysis of this to the Head of Special Projects.
Ensure that New Opportunities meetings are conducted smoothly â€ from developing clear agendas, to recording and publishing minutes allocating actions and maintaining the New Opportunities list
Ensure time-sheets are completed on a weekly basis, company-wide.
Update the teamâ€™s project financial reports
Coordinate the teamâ€™s input to project forecasting (revenue and costs)
Process and raise PO numbers for invoices
Assist with time management and expenses against projects
Act as the link between the Project Management team and Finance team when required.
Be aware of, and take personal responsibility for, any health and safety issues and obligations
Uphold all aspects of the policies, procedures and legal requirements in relation to personal conduct.
Prepare for and engage in one-to-one meetings and performance management appraisals
Maintain personal professional development and personal development plans
Be willing and committed to take on new work as and when required and to be proactive.
Knowledge / Skills
Thorough familiarity with word processing, spreadsheet, and project scheduling computer applications
Ability to work effectively as a team member and independently,
Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short- and long-term deadlines
Demonstrated experience in budget and financial management
Excellent written and verbal communication skills
Excellent critical and creative thinking and analytical skill
Minimum Qualification / Experience :
University Degree with a minimum of 2 : 1 in any discipline
Minimum of 2 years of Post NYSC work experience in a project-related environment.
Project Management Professional Certification is a MUST.
Personality Traits :
Proven relationship-building skills with good interpersonal skills
Project management abilities with demonstrated full life cycle project engineering experience
Ability to effectively communicate and interface with all levels of management
Ability to plan, prioritize and coordinate multiple concurrent projects
Proven ability to work independently, as part of a team and with initiatives to meet tight deadlines
Good planning and organisational skills, along with a high degree of detail orientation
Enthusiastic, adaptable and quick to learn
Strong level of integrity with a sound work ethic