Project Officer
4d ago

Purpose Statement :

To accomplish the primary goal of providing administrative and technical skills to support a project to successful completion.

The Project Officers reports directly to Head, Special Projects.

Duties & Responsibilities

Team Administration

  • Provide day-to-day administrative support to our team of project managers
  • When required, set up team meetings, record meeting minutes and allocate actions
  • Support the Monitoring, Evaluation, Impact and Learning Lead to monitor progress on projects
  • You may also be required to undertake other assignments from time to time, depending on the needs of the project.
  • Project Administration

  • Maintain relevant project data in various systems pertaining to capacity, new opportunities and general project records
  • Oversee the upkeep of project documents to ensure they are fit for use
  • Assist with creation of Project Initiation Documents for new projects
  • Assist with the collation of capacity data on a monthly basis, and communicate analysis of this to the Head of Special Projects.
  • Ensure that New Opportunities meetings are conducted smoothly †from developing clear agendas, to recording and publishing minutes allocating actions and maintaining the New Opportunities list
  • Ensure time-sheets are completed on a weekly basis, company-wide.
  • Financial Administration

  • Update the team’s project financial reports
  • Coordinate the team’s input to project forecasting (revenue and costs)
  • Process and raise PO numbers for invoices
  • Assist with time management and expenses against projects
  • Act as the link between the Project Management team and Finance team when required.
  • General responsibilities

  • Be aware of, and take personal responsibility for, any health and safety issues and obligations
  • Uphold all aspects of the policies, procedures and legal requirements in relation to personal conduct.
  • Prepare for and engage in one-to-one meetings and performance management appraisals
  • Maintain personal professional development and personal development plans
  • Be willing and committed to take on new work as and when required and to be proactive.
  • Knowledge / Skills

  • Thorough familiarity with word processing, spreadsheet, and project scheduling computer applications
  • Ability to work effectively as a team member and independently,
  • Ability to manage multiple priorities under pressure, trouble-shoot, and to meet short- and long-term deadlines
  • Demonstrated experience in budget and financial management
  • Excellent written and verbal communication skills
  • Excellent critical and creative thinking and analytical skill
  • Minimum Qualification / Experience :

  • University Degree with a minimum of 2 : 1 in any discipline
  • Minimum of 2 years of Post NYSC work experience in a project-related environment.
  • Project Management Professional Certification is a MUST.
  • Personality Traits :

  • Proven relationship-building skills with good interpersonal skills
  • Project management abilities with demonstrated full life cycle project engineering experience
  • Ability to effectively communicate and interface with all levels of management
  • Ability to plan, prioritize and coordinate multiple concurrent projects
  • Proven ability to work independently, as part of a team and with initiatives to meet tight deadlines
  • Good planning and organisational skills, along with a high degree of detail orientation
  • Enthusiastic, adaptable and quick to learn
  • Strong level of integrity with a sound work ethic
  • Apply
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