Personal Assistant to the MD/CEO
Byteworks
Abuja
40d ago
source : myJobmag

Duties and Responsibilities

Reviewing timeframes and budgetsIdentifying sales and services that would appeal to new clientsGleaning and recommending more effective and efficient service approaches through existing services, reports etcManaging company and client expectationsCreating sales pitchesExecuting sales objectivesManaging client accounts Brainstorming with business development team and management to create new project strategiesFinding and following new sales leadsArranging business meetings and one-

  • on-one conversations with prospective and existing clientsAttending networking eventsNegotiating sales contractsPreparing sales contracts;
  • following company rules and guidelinesBuilding trust and long-term relationships with clients / customersManaging records of sales, revenue, and other important dataMaking professional decisions in a fast-

  • paced environmentCultivating positive interactions and relationships with sales representatives, team leaders and managers, and executives to evaluate sales strategy and resultsMotivating team members to exceed expected goalsDeveloping ways to improve the customer experience and build brand loyaltyResearching market and industry trends;
  • making recommendations based on same.

    Business Development Manager Requirements

    Goal-oriented, organized team playerEncouraging to team and staff; able to mentor and leadEager and knowledgeable to expand company with new sales, clients, and territoriesAble to analyze data and sales statistics and translate results into better solutionsExcellent verbal and written communication skillsAble to multi-

    task, prioritize, and manage time effectivelySelf-motivated and self-directedExperienced at compiling and following strict budgetsExperienced at preparing and presenting quarterly goals and forecasts for future projectsComfortable in both a leadership and team-

    player roleCreative problem solver who thrives when presented with a challenge

    Qualifications

    Bachelor’s degree in business, administration, or related fieldThree to five years of previous experience in sales, management, customer service, finance, administration, or related fieldDemonstrated and proven sales resultsProficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)Fluent communication in person, on the phone, and in emailAbide by all non-

    compete / solicit agreementsExcellent communication and IT skills

    Details : Personal Characteristics

    Personal Characteristics

    Highly creative with great passion and enthusiasm for design.Excellent communication and presentation skills; having the confidence to explain ideas clearly.

    Embrace change and stay current with respect to design trends and techniques.High attention to detail for the production of error free designs.

    Deadline driven to meet specified timelines.Flexibility, adaptability and the ability to learn quickly in various technical and creative environments.

    Ability to work cooperatively in groups / teams as well as independently.Ability to manage multiple projects in a fast-paced, deadline-driven environment

    Required Skills

    Use of Adobe Suite CS6 or higher (especially Photoshop, Fireworks and After Effects)Use of Corel Graphics Suite X7 or higher (especially CorelDraw)Use of Microsoft Office 2007 or higherKnowledge of Content Management Systems e.

    g Wordpress, Joomla, MagentoExtensive Knowledge of HTML5, CSS3, Jquery and JavascriptGood understanding of User ExperienceGood understanding of SEO principles and ensuring that applications will adhere to them

    Details : Job Summary

    Job Summary

    Responsible for handling front office reception and administration duties, including guests, and stakeholders. He / She will render customer relations services.

    Greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail.

    Will also schedule meetings and travel for executives.

    Job Description

    Answer phones and operate a switchboard; Route calls to specific people.Answer inquiries about company.Keep the organization’s social Media handles active : employ the use of influencers to boost the handles and significantly improve the organization’s social media presence.

    Greet visitors warmly and make sure they are comfortable.Call persons waiting for visitor and book them an office or boardroom to meet in.

    Arrange appointments. Update appointment calendars. Schedule meetings and trainings.Ensure reception area is tidy.Coordinate mail flow in and out of office.

    Coordinate office activities in collaboration with the office administratorGive visitors badges and direct them to where they can sign in.

    Collect and distribute parcels and other mail.Perform basic bookkeeping, filing, and clerical duties.Prepare travel vouchers.

    Take and relay messages.Schedule follow-up appointments.

    Qualification

    University Degree in any of the social sciencesExperience in front desk positionsCertification(s) in customer relations management is an added advantage

    Knowledgeable in :

    UML DesignWireframingAngular (1-5)Liferay PortalNinja FrameworkClean codeContinuous deployment / integration / deliveryGIT repo usageMecurial RepositoryDatabase DesignBasic UI Design

    Qualification :

    University Degree in Computer Engineering or any related disciplineProgramming Experience

    JOB SKILLS AND REQUIREMENTS

    Hand-Eye Coordination : You will be operating a complex machine while trying to find addresses, talk to passengers and observing other drivers on the road.

    You will need great hand-eye coordination to make sure you are accident free.Hearing : You will need to hear passenger instruction.

    Good hearing is a must.Stamina : Long days on the road and lifting and moving materials can all be part of your day as a driver.

    Good Vision : You will have to watch everything on the road for potential collisions, accidents and mishaps.Map-Reading Skills : Don't get lost.

    Learn to read a map.Punctuality : Drivers are expected to get to work and their destination on time. Being able to manage your time wisely will help you with that.

    Math Skills : In some driver jobs, you will have to make change, count supplies and use basic math.

    Qualification

    A minimum of secondary school degreeA minimum of 3 years driving private and / or company vehicles

    Details :

    This position has a myriad of administrative and clerical duties. He / She will answer phones, support enumerators, support customers, organize files, prepare documents, schedule appointments, file records, type and maintain documents, and assist clients.

    He / She will also do some basic bookkeeping and financial transactions.

    He / She will be responsible for organizing meetings and conferences, performing bookkeeping tasks, and managing the office budget.

    Office Administrator responsibilities :

    Managing office supplies stock and placing ordersEnsuring the support staff (drivers, cleaners etc) perform tasksEnsuring company / office equipment are in good working order at all times.

    Responsibilities

    Manage office supplies stock and place ordersPrepare regular reports on expenses and office budgetsMaintain and update company databasesOrganize a filing system for important and confidential company documentsAnswer queries by employees and clientsMaintain a company calendar and schedule appointmentsDistribute and store correspondence (, emails and packages)Prepare reports and presentations with statistical data, as assignedArrange travel and accommodationsSchedule in-house and external events

    Qualifications and Requirements

    Proven work experience as an Administrative Officer, Administrator or similar roleSolid knowledge of office proceduresExperience with office management software like MS Office (MS Excel and MS Word, specifically)Strong organization skills with a problem-

    solving attitudeExcellent written and verbal communication skillsAttention to detailUniversity Degree; additional qualifications in Office Administration are a plus

    Details : Responsibilities

    Responsibilities

    Processing, maintaining and reconciling a wide variety of accounting documents such as invoices, employee reimbursements, cash receipts, vendor statements, office petty cash and journal vouchersRaising of payment vouchersFiling the vouchers and journals accordingly.

    Reviewing and coding of financial information.Prepare and process documents to disburse funds.Make deposits into the bank accounts and cash withdrawals from the banksPrepares asset, liability, and capital account entries by compiling and analyzing account information.

  • Documentation of financial transactions by entering account informationSummarizes current financial status by collecting information;
  • preparing balance sheet, profit and loss statement, and other reports.Recommends financial actions by analyzing accounting options.

    Substantiates financial transactions by auditing Byteworks’ documents.Prepares payments by verifying documentation, acquiring approval for requisitions and requesting disbursements.

    Preparation of budgets for the different Byteworks’ needs for different periods.Ensuring Byteworks financial books comply with auditing standards.

    Maintains financial security by following internal controls.Maintains accounting controls by preparing and recommending policies and procedures.

    Reconciles financial discrepancies by collecting and analyzing account information.Secures financial information by creating and completing data base backups.

    Complies with federal financial legal requirements by studying existing and new legislation, enforcing adherence to requirements, and advising management on needed actions.

    Maintains customer confidence and protects operations by keeping financial information confidential.Contributes to team effort by accomplishing related results as needed.

    preparing accounts and tax returns

    Qualifications

    Bachelor’s degree in accountingMinimum of three years of previous experienceDemonstrated and proven resultsKnowledge of double entry principlesKnowledge of Xero AccountingStudent / member of the ICAN / ACCA bodyProficient computer skills, Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel)Abide by all non-

    compete / solicit agreementsExcellent communication and IT skills

    Responsibilities

    Acting as a first point of contact : dealing with correspondence and phone callsManaging diaries, organising meetings and appointments, often controlling access to the manager / executiveBooking and arranging travel, transport and accommodationOrganising events and conferencesReminding the manager / executive of important tasks and deadlinesTyping, compiling and preparing reports, presentations and correspondenceManaging databases and filing systemsImplementing and maintaining procedures / administrative systemsLiaising with staff and clientsCollating and filing expensesMiscellaneous tasks to support the MD / CEO.

    Qualifications

    University DegreeRelevant experience in similar or related role

    Required skills

    Discretion and trustworthinessFlexibility and adaptabilityGood oral and written communication skillsOrganisational skills and the ability to multitaskThe ability to be proactive and take the initiativeTact and diplomacyCommunication skillsA knowledge of standard software packages and the ability to learn company-specific software

    Internship

    This is for current NYSC members and for students qualified for Industrial Attachment

    Qualification :

    University Degree in Computer Engineering, computer science or any related discipline (In View) for IT

    University Degree in Computer Engineering, computer science or any related discipline (NYSC member) for Youth Corpers

    Programming knowledge, Interest and Experience

    Method of Application

    Qualified and interested candidates should apply by email - send an application letter, which must include class of degree and a CV to

    The subject line would be the position advertised

    CV and Application letter must be attached to the mail

    For Applications to be considered, they must be sent before the closing date and must have the subject line.

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