Account Receivables Officer - Sweet Nation Foods
Sweet Nation Foods Limited
3d ago
source : BetaJob

Purpose of Position

Timely and complete completion of payments for supplies


Coordinating corporate resources to collect payments in meeting with the company’s credit policy and payment collection targets.


The Stock / Inventory Officer is accountable for :

Communication of Sweet Nation Foods’ credit policy to customers

Ascertaining customer payment policy and informing Sweet Nation Foods’ management

Negotiating, deciding, documenting supply terms for each customer

Communicating agreed supply terms to the delivery and sales team

Enforcement of sales / delivery team adherence to supply payment terms for each customer

Maintaining direct lines of communication with customers for receivables verification and audit

Verification of address and contact information of new retailers and their staff (both in-state and out-of-state)

Conducting random periodic receivables verification and audit

Providing weekly updates to sales / delivery team of accounts receivables (AR) status

Creating weekly plan and task assignment for sales and delivery team to collect receivables (Dictating operations for sales and delivery team collection of receivables)

Setting deadlines for sales / delivery team to collect payments

Prepare reports of accounts receivables periodically (weekly, monthly) and by location

Following-up on past-due invoices till payments are collected (phone calls, emails, texts, letters, and physical visits)

Negotiating and settling non-payment disputes with customers efficiently (request for payment letters, sales order summaries, specific customer online payment record)

Keeping track of all payments outstanding or unpaid by the company’s customers

Investigation and resolution of unknown online payments

Reduction of Bad debt

Prepare periodic reports (weekly / monthly) making forecasts on payment flow

Formulate tactics and strategies to reduce receivables over short and medium term.

Daily :

Review of previous day’s supply and payment collection report

Receive proposed daily supply list from Sales rep

Review and approve daily supply list and return to sales rep

Formulate daily payment collection list

Review online payments entry workbook

Call, email and text customers with past-due invoices

Investigate unknown online payments using (5-step unknown payment approach).

Weekly :

Generation of complete Accounts Receivables statement and aged account

Generation of Accounts Receivables by State statement

Generation of Accounts Receivables by Delivery Personnel statement

Creation of weekly payment-collection plan and lists (with deadlines and staff assignments)

Creation and issuing of request for payment letters (F.C.T and Out-of-State).

Monthly :

Calculation of Complete Days Sales Outstanding (DSOs)

Calculation of Days Sales Outstanding by state

Calculation of Days Sales Outstanding by Delivery Personnel.

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