KAP Baseline and Smart Survey Consultancy
4d ago
source : myJobmag
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    INTERSOS , is an independent non-profit humanitarian organization committed to assist the victims of natural disasters and armed conflicts.

    Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, and respect for diversity and coexistence, paying special attention to the most vulnerable and unprotected people.

    Starting Date : ASAP

    Location : Magumeri and Baga LGAs Duration : (35 days)

    Contract type : Consultancy

    Funding Monthly amount Starting date Ending date

    8th October 2018 11 th November 2018


    Since 2009, the Boko Haram driven crisis (herein, Armed Opposition Groups AOGs ) has crippled north eastern Nigeria. The Borno State continues to be most the affected, with over 1.8 million internally

    displaced persons (IDPs). In support to the UN-led coordinated humanitarian response in the region, INTERSOS is proposing the continuation of its current provision of services through a one-year

    integrated project that will address critical gaps in health, nutrition, protection and WASH services for a highly vulnerable population in host communities and IDPs camps in the Local Government Areas

    LGAs) of Ngala (Ngala-Gambaru), Bama (Bama), Dikwa (Dikwa), Magumeri and Kukawua LGAs, Borno State, Nigeria.

    In Magumeri, INTERSOS is the only organisation providing essential curative services to children under 5, ANC, PNC, deliveries and referral in 7 wards in Magumeri LGA (Magumeri, Hoyo, Furram, Kareram,

    Gajiganna, Kalizoram, Titwa) of which five are in existing Ministry of Health structures and the other two wards are outreach health and nutrition services in a selected accessible location within each

    ward. Due to limited funding INTERSOS could not include immunization services, Comprehensive emergency Maternal Obstetrics and Neonatal Care (CEmONC) family planning and stabilisation of

    severe medical and nutrition cases before referral. The OFDA -INTERSOS target population in Magumeri is 123,000 and Baga 50,000.

    Purpose of the Terms of Reference

    The KAP and SMART survey consultant will be responsible to set-up, organize, and implement nutritional survey using the SMART methodology.

    The data collected will have to include

    anthropometric measurement, coverage, and indicators of the mortality (SMART) and KAP (WaSH, Nutrition and Health indicators).

    Following initial analysis, a final report including the main findings of

    the analysis of the data as well as recommendations will be expected by the end of the survey. This survey will cover Health, Nutrition, Protection, Water, Sanitation and Hygiene (WASH) in Magumeri

    and KAP baseline in Baga.

    Scope of Work

    Develop and design SMART / KAP survey protocol, including sample size estimation, population size, clustering of the villages etc.

    and validate contextual tools using the SMART methodologyTrain the SMART data collection teams and data clerks (including field testing)Organize survey : Ensure accurate data collection at field level.

    Ensure adequate supervision and coordination of the survey teams in the field and collect relevant reference materials for report writingBe responsible for data cleaning and analysis using appropriate software , SPSS, ENA for SMARTPrepare a draft SMART survey report for review by INTERSOS, ensuring that the assessment is comprehensive and includes all relevant indicatorsPrepare a final report including background, methodology, results, limitations, conclusions andrecommendations incorporating feedback from INTERSOS staff on the draft report and Nutrition Information Management group for validation / Nutrition.

    Specific Objectives of the survey

    To assess the level of acute malnutrition (wasting), stunting and underweight among children aged 6-59 monthsTo assess the prevalence of exclusive breastfeeding among under six months, breastfeeding continuation at 1 and 2 years, children aged 6 to 23 months with proper complementaryfeeding practicesTo Estimate the prevalence of acute malnutrition (Global and severe) amongst children aged 6-

    59 months.To assess the child morbidity through determining the prevalence of diarrhea, ARI and malariaTo assess the routine polio vaccination coverage among children aged 3 to 59 months, measles vaccination coverage among children aged 9 to 59 months and vitamin Asupplementation coverage within the last 6 months prior to survey among children aged 6 to 59To assess the level of acute malnutrition among women at child bearing age (15 to 49 years)To assess the crude and under-

    five mortality rates during the past three and a half months.To Determine some of the contributing factors of malnutrition in the survey area.

    To assess WASH practices in the populations (To assess the population’s access to, and useof improved WASH facilities)

    Roles and responsibilities

    Development of methodologies and tools : Set-up of the approach and design of the survey in accordance with the Nutrition cluster,To set-

    up time frame of the activities (workplan), Development of the forms to be used both in field and for data analysis / reporting,Development of training materialsRecruitment and training of survey enumerators : Identification of the job description Interview and selection of staff, Training of the staff (SMART and KAP) and test of the tool in the field.

    To ensure good control of the tool by each staff involved, Constant follow-up and support of the team during implementation of the survey.

    Daily debriefing on the achievement of what has been doneduring the day.Management and follow-up of the activitiesTo organize and supervise the survey, taking into account the context and its evolution, the different actors in the areas surveyed.

    Ensure the good implementation of the survey through the clear identification of each step of implementation : programming, coordination with actors, partners and authorities, data collection,analysis and reporting.

    To manage the team and ensure its cohesion. Organize planning, define responsibilities, follow capacities and results, etc To ensure the technical and operational follow up of all activities in the field.

    To review the quality of the data collected and to ensure all needed improvement.To coordinate with the logistic department to ensure a smooth implementation of the activities on the field (transport, etc )To identify all the materials and inputs requested and to release all the relate IOF to the logistic department (including technical specifications).

    To participate to the update of the procurement plan according to the need identifiedTo ensure that the security plans are respected and to make sure that any security event / incident is reported to the officer in charge (logistic / head of base)


    To identify and plan all the expenditure requested for the daily implementation of the activities on the field and to make sure that the means are available for the team.

    Before and during the survey in the field, to ensure the coordination with all the actors involved, including local authorities, communities’ leaders, UNICEF, and Nutrition Clusters.

    To coordinate withINTERSOS other department all activities to ensure a smooth implementation of the activitiesTo participate in coordination meeting if requested and to report on the achievement of the activities.

    Data management and analysis : Data processing and management; ensure accurate data entry and analyze data and compile a comprehensive nutrition / SMART survey reportcombined to the KAP.

    Evaluation and report

    To regularly provide the PM with all relevant information relate to the implementation of the survey, according to the form and procedures the PM and other staff to follow the projectTo write a final report based on the methodology used, the analysis of the data collected and recommendations, taking into account the context of intervention and its stakeholdersTo develop presentation material on the outputs of the study, with the perspectives to share the findingsTo present / communicate the outputs of the study (findings, recommendation, ) toINTERSOS team and to the different actors that have been involved in the study (authorities,Nutrition cluster, ).

    Reporting :

    The preliminary assessment report will be sent to the INTERSOS within 3 days of completion of data collection; the consultant will present preliminary findings of the survey to INTERSOS, andINTERSOS team will upon review, send it to the nutrition cluster and or Inter-

    Agency WorkingGroup for validation purpose.The consultant will lead in the presentation of the survey summary before the Nutrition sector / Inter-

    Agency Working Group members. The final report, incorporating all comments and inputsreceived, will be submitted to INTERSOS within 5 days after validation of the preliminary report.

    The consultant is expected to provide (Required Deliverables) :

    Inception report explaining the methodology, sample size calculation and means of analysesFinal nutrition survey Methodology (agreed following consultant selection).

    Powerpoint presentation of preliminary findings.A preliminary and final nutrition survey report.An Itemized price quotation for consultancy fee (Exclusive of international and domestic travel expenses which will be provided separately by INTERSOS)Time Frame and Work ScheduleThe duration of the survey will be 35 days.

    The start date will be the date indicated in the Contract.See here below the survey schedule;Travel days : 5 daysPreparation of survey protocols, developing tools and collection of secondary data : 5 daysTraining and pre-

    testing of INTERSOS staff and Survey enumerators : 5 daysData collection and entry : 10 daysAnalysis and Submission of Preliminary Report : 5 daysSubmit Final Report : 5 daysTotal : 35 daysTime Frame and Work Schedule

    General Conditions of the Consultancy

    Accommodation will be the responsibilty of the consultantMeals and other incidentals will be the responsibility of the consultantThe consultant will conduct his / her work by using his / her own computer equipment.

    Other miscellaneous costs directly related to the task that can include photocopying of questionnaires etc. shall be covered by INTERSOS.

    Any cost needs to have prior approval fromINTERSOS.The movement of the consultant and team to and from the field will be facilitated by INTERSOS.

    INTERSOS will provide survey enumerators, translators as may be required.The cost related to travel from / to Field of the survey teams will be covered by INTERSOS.

  • Payments will be paid in three instalments : The First instalment 30% paid upon finalization of inception report; 30% paid upon submission of the first full draft of the report;
  • the remaining 40%paid upon validation of the report by the Nutrition Sector / Inter-Agency Working Groups.


    Qualifications and Competencies

    Education :

    The Consultant should preferably be a holder of a Post Graduate Degree in Public Health, Social Sciences or related discipline.

    Qualified and experienced consultant with Health and Nutrition background in surveys and assessments using SMART methodologies.

    Work Experience : Minimum experience of having lead SMART or similar survey in Sub-Saharan AfricaMention 2 SMART / KAP Survey that he / she has conducted (with References)Proven team leading and managerial experienceKnowledge of working with conflict-affected populations

    Languages :

    Fluency in English is essential. Knowledge of local language is an added advantage.

    Technical Competencies :

    The consultant must have a strong background in statistics and data analysis. Must know SMART survey methodology and ENA for SMART, SPSS, Epi / ENA or Epi Info software.

    Excellent reporting and presentation skills.Excellent knowledge of and experience with humanitarian guidelines and principles.

    Fluency in English and local languages spoken in the working area is an advantage. Willingness to travel extensively and work under pressure & meeting deadlinesAbility to work in a multicultural and inter-

    sectoral environment.Ability to work collaboratively as a team with the other staff members.Ability to coordinate, direct and supervise others to achieve a common goal.

    Ability to live and work in an isolated area in conditions of limited comfortHave significant experience in undertaking nutrition surveys (design and methodologies, staff recruitment and training, field supervision and data analysis and survey report write up).


    Provide technical guidance and field support to the INTERSOS Borno operations in terms of Monitoring, Evaluation, Accountability and Learning (MEAL).

    The position will be required to

    establish & mainstream M&E and Accountability systems for direct and partner implementation in North East of Borno State in Nigeria in alignment with INTERSOS & international

    Major Responsibilities : Program concept & Design

    Program concept & Design

    Support the INTERSOS program in developing new projects by providing required secondary data on the context and thematic areas, learning from previous projects, and primary data from

    needs assessments.

    Monitoring, Implementation & Reporting

    Ensure all approved projects have the following by the start of the project : INTERSOS standard log-frame, M&E plan with defined indicators, M&E calendar, Indicator tracking table (ITT),Detailed implementation plan (DIP), field level data collection tools, mobile data collection tools, and databases for collection, consolidation and reporting.

    Ensure partners are trained on the M&E and reporting requirements, and core humanitarian standards.Ensure INTERSOS’s frontline and technical staff are knowledgeable on technical aspects related to M&E, tools and quality standards and are able to comply.

    When baselines are run by external parties (external to INTERSOS), develop ToR according toINTERSOS quality standards and donor requirements, oversee the entire process and ensure quality of all deliverables.

    Ensure all INTERSOS projects (direct & partner implemented) have baselines for outcome level indicators.Ensure project level ITT are updated with accurate data on a monthly basis and key findings are shared with management at the program review meetings.

    Ensure partner & direct implementation is monitored on a regular basis for quality standards, and humanitarian principles through schedule visits, data quality audits, spot check / verification visits against reports, and reports reviews (as per agreed schedule with donors and partnership).

    Ensure the effective functioning of the M&E system and that the outputs of this system reach INTERSOS management and other stakeholder on an accurate and timelymanner.

    Project closeout, Evaluations, & learning

    Ensure Learning events are conducted for direct & partner implemented projects before the closure of the project in order to document learnings and best practice for future programs.

    Ensure an end-line measurement of the outcome level indicators is conducted to understand the change INTERSOS programs contributed to.

    If required by the donor, ensure to lead / coordinate the end of project evaluation process in alignment with INTERSOS & Humanitarian standards.

    When end line evaluations are run by external parties (external to INTERSOS), develop ToR according to INTERSOS quality standards and donor requirements, oversee the entire processand ensure quality of all deliverables.

    Ensure key findings from the measurement processes (end-lines & evaluations) are shared with INTERSOS management and external entities.

    Ensure all M&E data, reports, and records are clearly organized archived in a central location for future reference.

    Quality assurance, coordination, capacity building & management

    Ensure INTERSOS is well represented in M&E related working groups and forums both at local and national level.Ensure INTERSOS, and Core Humanitarian principles are upheld in all aspects of the M&E function.

    Ensure all M&E staff supervised by this position are guided, mentored and their capacities built in order to deliver high quality outputs.

    Ensure partner capacity is built to comply and produce high quality M&E products in-line with INTERSOS & donor standards & requirements.

    Ensure management of day-to-day M&E tasks are completed with appropriate resources, proper planning and to the highest standard required.

    Support other tasks as required by the HoM and HoB.


    Develop / adapt contextually appropriate accountability tools and systems to enable response staff to better include communities in program planning, implementation and monitoringEnsure information sharing, Consultation, Participation & Complaints and response of affected people is being conducted by MEAL OfficersBuild the capacity of, support MEAL Officers, and review accountability reports generated and share critical information with management for action planningParticipate in inter-

    agency coordination mechanisms on accountability, share learning and tools with other agencies and use experience of other agencies to improve INTERSOSaccountability plans and practices

    Staff management

    Provide in-country technical leadership and support for monitoring and evaluation and knowledge management through the management and supervision of a M&E team

    composed of M&E Officers, data entry officers and assistants.

    Essential Qualifications and Experience :

  • Relevant professional experience of three (3) years, preferably in emergency and / or development context;Prior experience working in M&EPrior experience or familiarity with NGO sector would be an advantage;
  • Familiarity with international M&E policies procedures and tools is an distinct advantage.Good spoken and written English and relevant computer skills.

    A high respect to client / organization confidentiality.Demonstrated interpersonal skills and respect for people with special needs and other vulnerability.

    Ability to work in a multicultural context as a flexible and respectful team player.

    Competency profile :

  • Experience in management of a team;Excellent analysis and reporting skills;Excellent communication and organization skills;
  • Punctuality and respect for applicable rules and procedures;Ethical and transparent decision-making;High regard toward preserving confidentiality of work-

  • related information and data;Excellent knowledge and understanding of local communities and customary rules;Independent work, ;
  • Self-motivation, goal / result-orientation and team work;Flexibility, creativeness, tolerance and maturity.Computer / IT literacy (OS Windows / Vista / Linux, MS Office, Internet etc.);
  • Languages : Spoken and written English, knowledge of a Local language is appreciated.

    Preferred Qualifications and Experience :

    Advanced university degree would be an asset.Report writing skills.Experience of work in the UN or NGO or voluntary sector is preferred but not essential

    Brief Conditions

    For any sort of field / official visit, travel to & from will responsibility of INTERSOS including food

    allowance but travelling from home to duty station will be staff own responsibility (in some cases

    facilitation could be provided as per urgency)

  • Other Terms & Condition will be part of Job Contract;
  • Method of Application

    Interested and qualified? Go to to apply

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