Office Assistant
Palladium Group
9d ago
source : myJobmag
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    Palladium is a global leader in the design, development and delivery of Positive Impact - the intentional creation of enduring social and economic value.

    We work with foundations, investors, governments, corporations, communities and civil society to formulate strategies and implement solutions that generate lasting social, environmental and financial benefits.

    For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved -

    and is committed to continuing to improve - economies, societies and most importantly, people's lives.

    Project Overview and Role

    Health Policy Plus (HP+) is a USAID-funded five-year project awarded to Palladium (formerly Futures Group) on August 28, 2015.

    HP+ has a mandate across global, country and sub-national levels to strengthen and advance health policy priorities in the areas of family planning and reproductive health (FP / RH), HIV, and maternal health.

    HP+ aims to improve the enabling environment for equitable and sustainable health services, supplies, and delivery systems through policy development and implementation, with an emphasis on voluntary, rights-

    based health programs.HP+ will help public health and policy leaders attach higher priority to their national and sub-national health needs, secure sustainable financing, advance health equity, and monitor policy implementation to ensure gains stay on track.

    HP+ aims to secure long-term enduring change by working with coalitions both inside and outside of health and showing common cause with neglected populations and other development actors.

    Central elements of HP+ revolve around building in-country capacity, institutionalizing achievements of past investments, and promoting country ownership of programs and initiatives.

    Position Summary

    The Office Assistant(s) will be based in Abia State, Ebonyi State, and Osun State of Nigeria and will be responsible in the areas of arranging staff movements (by road and air), responsible for meetings and workshop logistics.

    The position will be supervised by the State Team Lead.

    Key Responsibilities

    Reporting to the State Team Lead, the Office Assistant will :

    Coordinates and prepares for meetings, workshops and events by assisting with registrations, procurements, payments, and confirmation, reserving rooms, and arranging of refreshments and necessary equipment.

    Managing attendance register.Assist with the preparation of training materials and meeting documents (printing, binding, organizing / filing, and meeting minutes).

    Coordinate messenger and courier service, scan and copy official documents.Receive, sort, distribute and prepare incoming and outgoing mail for distribution.

    Maintain office filing and storage systemsAbility to procure and maintain a list of local vendors, ensure supporting documentation is present and that proper invoices and other payment are submitted by vendors.

    Submission of the all payment documents are sent to the Abuja Office.Make reservations for air or road travel as necessary for state office staff.

  • Monitor and maintain inventory of office supplies.Ensure office equipment is properly maintained and serviced by certifying that all HP+ assets are properly recorded and listed;
  • all HP+ assets are properly tagged with support from the HP+ Operations Officer.Perform work related errands as requested ().

    Keep office area clean and tidy.Perform any other responsibilities as directed.

    Requirements & Experience

    Ordinary National Diploma (OND) or its equivalent in relevant field of study.Minimum 2 years of relevant experience. Experience with an NGO projects is an advantage.

    Knowledge of travel arrangements and logistics is key.

    Project Overview and Role

    Palladium is currently recruiting an intern to work as Project Assistant for the USAID-funded MEASURE Evaluation project.

    The intern will be based in Abuja, Nigeria with some travel outside Abuja expected. The intern will assist the project with activities related to planning, logistics and administration, during which time he / she will learn from HMIS Advisors about project management, Health Management Information Systems (HMIS) and public health in general.

    This is a great opportunity for junior professionals who want to establish a career in public health as a Program officer, Monitoring and Evaluation advisor, or HMIS professional.

    This is a six-month internship position starting September 2018 and ending February 2019.

    Key Administrative Responsibilities :

    Assist MEASURE Evaluation Senior Governance and Systems Advisors with event planning for MOH and other activity related meeting / workshop planning and implementation.

    This includes venue, accommodation, transport, and per diem arrangements for participants.Maintain financial, procurement, and attendance records for all meetings and workshops.

    Coordinate with local vendors to obtain quotations, coordinate invoicing, and process payments for all service providers.

    Assist with the development of activity budgets for related project activities.Assist with the preparation of training materials and meeting documents (printing, binding, organizing / filing, and meeting minutes).

    Perform any other responsibilities as directed.

    Key Technical Responsibilities :

    Serve as facilitation team member during technical meetings and workshop.Compile selected indicators to track implementation of Master Facility List (MFL).

    Take notes during meetings / workshops and support report writing.

    By participating in this internship, one will gain :

    An understanding of USAID-funded project financial rules and regulations.Exposure to aspects of design, implementation, monitoring, and documentation of results as related to an HMIS strengthening project.

    An overview of Health Facility Registry management.Experience with various GIS tools used monitor data quality and production of maps.

    Method of Application

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