Finance Assistant
Mercy Corps
Abuja
4d ago
source : myJobmag
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    Mercy Corps is a leading global organization powered by the belief that a better world is possible. In disaster, in hardship, in more than 40 countries around the world, we collaborate to put bold solutions into action -

    helping people triumph over adversity and build stronger communities from within, now and for the future. In Nigeria, Mercy Corps operates in over 13 states focusing on key thematic areas of humanitarian response, conflict mitigation and adolescent girls’ empowerment.

    Open Jobs

    Reference Number : ABV / OPS / 2018 / 00007

    Location : Abuja

    Position Status : Full-time

    Salary Level : Level 2

    Program / Department Summary

    The Mercy Corps Finance Department is responsible for all financial functions in Abuja, including accounting, payments and banking, payroll, budgeting, financial reporting, and grant financial management and compliance.

    The Mercy Corps Finance Department ensures compliance with donor regulations as well as Mercy Corps' internal policies and procedures.

    In its role as a support to the Program Department, the Finance Department provides timely reports and assistance to the Country Director and the Program team to ensure that financial resources are used efficiently and effectively.

    General Position Summary

    Under the supervision of the Senior Finance Officer, the Finance Assistant reconciles various bank accounts at the field, analyzes and reconciles items and provides staff with practical guidance on how to close these items.

    Systematically follows up long outstanding items and long outstanding open cases for bank reconciliations. Maintains appropriate finance records for the work performed.

    Essential Job Functions

    Follow all Mercy Corps policies, procedures, grant compliance and documentation requirements.Prepare and maintain filling records of all program activities and other related financial documents.

    Implement and make sure all Mercy Corps Field Finance Manual, procurement, assetsReceive requests for funds from teams within program sites for activities, check and process requests.

    Prepare payment authorizations. Follow-up on timely disbursement of funds to the staff in these regions.Receive, reconcile and submit financial returns from the sub field office to Field office -

    finance office for account registration purposes.Identify and follow up on outstanding obligations.Receive, check and submit travel advance claims from field basedCheck and follow up on settlement of personal telephone and sat phone bills for staff.

    Keeps record of all cash, bank, advances and regularly updatesCarries out weekly cash counts and whenever requested by the Senior Finance Officer, Finance Manager, Country Director and official auditors directed by the supervisor.

    Prints off all payment vouchers and matches with the documents to be filed.Pays or receives authorized bank payments and receipts.

    Makes sure all required documents are attached; calculations are correct, appropriate approvals and reviews made per the AAM before payment of any cash or bank payments.

    Enters transactions to the accounting software under the supervision of the Senior Finance Officer whenever required.Ensure compliance with GAAPs, Nigerian, US laws and standard accounting practice.

    Code all expenditures following the standard chart of accounts, coded budget and record to the accounting software or recording system daily and ensure weekly review and posting.

    Match invoices / receipts with payment vouchers, GRN and other required documents.Prepare cash, bank and advances reconciliations and submit for review / approval every week and monthly.

    Make sure all income taxes, withholding taxes, VAT and other taxes are withheld and paid accordingly.Keep all finance documents and reports are properly filed, labeled and stored in a clear and easily accessible manner following FFM.

    Be adaptable and flexible to take new tasks and new assignments as requested from time to time.Conduct himself / herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian missionAny Other duties as assigned

    Organizational Learning :

    As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

    Accountability to Beneficiaries

    Mercy Corps team members are expected to support all efforts toward accountability, specificallyTo our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

    Accountability :

    Reports Directly To : Senior Finance OfficerWorks Directly With : Program , Operations , and support team, MC

    Knowledge and Experience

    Diploma or advanced certificate or equivalent in Accounting or Finance is required.2 years' experience in handling cash and accounting.

    Any Finance experience is preferred.Accounting skills and experience in general ledger, journal entries, payroll, cash / bank mgt.

    Computer skills in MS Office programs, particularly Excel and accounting software experience.Excellent oral and written English skillsWilling to travel to Mercy Corps offices and take temporary assignments.

    Success Factors

    The successful candidate will be capable of multi-tasking, rapid decision-making, have initiative, drive and a lot of energy, as well as high emotional intelligence, constructive mentoring skills and proven experience with capacity building.

    S / he will be committed to long-term program sustainability and the delivery of high-impact activities at the community level.

    Successful Mercy Corps team members have a strong commitment to teamwork and accountability, thrive in evolving and challenging environments, and make effective written and verbal communication a priority.

    Mercy Corps team members represent the agency both during and outside work hours. Team members are expected to conduct themselves in a professional manner and respect local laws, customs and Mercy Corps' policies, procedures, and values at all times and in all in-country venues

    Reference Number : MDG / HUMOPS / 2018 / 00032

    Location : Maiduguri, Borno

    Position Status : Full-time

    Salary Level : Level 7

    Program / Department Summary

    Mercy Corps has been present in Nigeria since 2012, focusing its interventions on adolescent girls’ empowerment, economic development and conflict mitigation.

    With the insurgency spilling over from the Northeast of Nigeria and causing displacement of millions of individuals, Mercy Corps started its humanitarian response in 2014 to address the rising humanitarian needs.

    With funding from institutional donors, foundations and private corporations, Mercy Corps continues to provide assistance to meet the basic needs of vulnerable populations in the areas of food security, shelter, water and sanitation, protection, and livelihoods.

    With the recognition of the protracted crisis in Northeast Nigeria, Mercy Corps’ strategy and expansion plans aim to address the root causes of the crisis and seek to build long term resilience of communities with integrated programs focusing on the recovery of markets and livelihoods, social cohesion and social protection, and youth empowerment with emphasis on adolescent girls and boys.

    With multiple funding streams from large institutional donors and foundations, Mercy Corps’ programs in Northeast Nigeria continue to scale up and serve communities by transitioning them from humanitarian aid to early recovery programs.

    General Position Summary

    The Program Manager- Hadin Kai is overall responsible for the day-to-day implementation and coordination for the delivery of a program that seeks to address gender considerations in Preventing / Countering Violent Extremism (P / CVE) by working to break down barriers hindering the effective reintegration of girls victimized by violent extremist groups.

    The proposed program fits into and builds on top of an existing portfolio of programs currently operated by Mercy Corps in Borno State.

    By leveraging Mercy Corps’ other interventions, this program will deliver a high-impact, comprehensive approach to change the perceptions and stigma surrounding girls victimized by violent extremist groups.

    Essential Job Responsibilities

    Program Management :

    Oversee program start-up and ongoing program management and administration of the teams across the various field locations.

    Develop program implementation strategies, including partnership frameworks when needed, beneficiary targeting and distribution process.

    Provide monitoring systems, including gathering data for case studies. This will include both direct and remote monitoring where access is limited or restricted.

    Certify program filing system is in place, adheres to internal and donor regulations and filing is regularly maintained.Ensure program implementation is on time, target and budget.

    Adhere to all MC procurement, logistics and administrative regulations related to programming.Fulfill Mercy Corps Program Management Minimum Standards based on the organization-

    wide guide.Ensure all interventions adhere to Mercy Corps’ Gender Policy, Do No Harm principles, and beneficiary accountability standards.

    Team Management :

    Develop the capacity of the team, deepen understanding of their roles and assist with career development.Assist team members with information, tools and resources to improve performance & reach objectives.

    Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one on ones and performance reviews.

    Create and sustain a work environment of mutual respect where team members strive to achieve excellence.Hire, orient and lead team members as necessary.

    Finance & Compliance Management :

    Manage financial resources for timely and informative reporting in line with donor and Mercy Corps policies and procedures.

    Oversee the program budgets, project cash flow and expenditures.

    Influence & Representation :

    Identify, build and manage collaborative partnerships with the community, government and other stakeholdersCommunicate effectively to ensure overall project targets and donor obligations are met.

    Security :

    Ensure compliance with security procedures and policies as determined by country leadership.

    Organizational Learning :

    As part of our commitment to organizational learning and in support of our understanding that learning organizations are more effective, efficient and relevant to the communities they serve, we expect all team members to commit 5% of their time to learning activities that benefit Mercy Corps as well as themselves.

    Accountability To Beneficiaries :

    Mercy Corps team members are expected to support all efforts toward accountability, specificallyto our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects.

    Supervisory Responsibility

    Specific program team members.

    Accountability :

    Reports Directly To : Director of Northeast ProgramsWorks Directly With : all other sector staff, PAQ team and support staff members

    Knowledge and Experience

    BA / BS or equivalent in International Studies, Social Science or other relevant field; MA / S preferred.2-4 years of international relief and development program management experience, preferably in gender program management.

    Previous experience in operating and managing teams in conflict and insecure environments required.Combination of direct and remote management experience preferred.

    Demonstrated ability to manage and communicate effectively with an ethnically diverse team of varied work styles.Demonstrated flexibility and creativity in planning and problem solving.

    Proven ability to learn quickly; lead a program to achieve stated results and objectives.Ability to effectively represent Mercy Corps and its interests to key stakeholders.

    Experience working with local authorities, national and international NGOs.Effective verbal and written English skills required, along with multi-

    tasking, organizational and prioritization skills.Internationally recognized qualification in project or program management or a commitment to obtain the qualification in the early months of work.

    Success Factors :

    The successful candidate will combine exceptional management skills and experience in maintaining donor and partner relationships.

    S / he will have an outstanding ability to develop, implement and manage programs within the current and future program structure of Mercy Corps in the region.

    S / he will also have proven experience with cross-cultural team and capacity building, individual staff development and strong mentoring skills.

    S / he will possess high level of adaptability and be able to adjust to the constantly changing working environment. S / he will have previous experience in implementing large scale emergency programs in insecure and conflict context.

    Prioritizing, problem solving, ability to seize opportunities, attention to detail and strategic vision are essential.The most successful Mercy Corps staff members have a strong commitment to teamwork and accountability, thrive in evolving and changing environments and make effective written and verbal communication a priority in all situations.

    Living Conditions / Environmental Conditions

    The position will be based in Maiduguri, Borno State, Nigeria and it requires frequent travel to other field locations in particular within Borno state.

    Considering the frequent travel from / to different field locations, this position will require flexibility in terms of accommodation and logistics.

    Housing in the field will be in hotels or guesthouses where available. Security in the field locations require additional vigilance and accessibility will be reassessed continuously.

    Access to good medical services in the field is limited. Phone communication, internet, electricity and water is available but might be erratic.

  • Given the nature of the response, working hours require flexibility and working through weekends / evenings might be necessary. (adsbygoogle ).push( );
  • Locations : Biu- Borno / Gombe

    Project Description

    The HR Intern will be responsible for working with his / her direct line manager and other members of the HR department in order to complete all outstanding employee and job filing, manage the departmental calendar, provide backend HR documentation & data collation support as well as internal customer service & external customer support services.

    Learning Objectives : At the end of the internship period, the intern should have acquired the following skills and knowledge :

    Learning goals : Develop a working knowledge of HR information databases and searchable resources.Attends seminars and meetings relative to the HR profession.

    Cultivate interpersonal skillsDevelop negotiating and public speaking skillsRead all assigned literature Work goals : Complete all outstanding filingProofread HR documents as required.

    Actively manage the team calendarProvide onsite and offsite event managementProvide support in the development of the contract staff policy and support in all categories of contract / consultancy mapping exercise

    Intern Responsibilities

    Active calendar management for the HR teamProvide event management support during clinics, retreats, training sessions & eventsPrepare Word, Excel and PowerPoint documents as and when neededComplete and mail out regret letters to unsuccessful candidatesCoordinate candidate interviews, physicals, and testing under the direction of the Talent OfficerProcessing of back end HR documentation including but not limited to payment requests, travel requests, etcCarry out any other duties as required.

    Requirements

    A minimum of Bachelor's Degree in a Social ScienceExcellent Communication skillsA demonstrated ability to multitask and process information into action in a timely mannerAbility to use the following Microsoft Productivity tools : Excel and WordFluency in English Language and any other Nigerian languages

    Other Information

    Mercy Corps interns and volunteers represent the agency both during and outside of work hours and are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.

    Working Conditions

    The intern will be expected to work 40 hours a weekThe intern will be paid a monthly allowance of N60,000The intern will be entitled to health insurance

    Method of Application

    Applicants should send their CV's and Cover Letters in one document not more than four (4) pages long, addressing the position requirements, reference number and location to :

    Note

    All applications must include the position title and reference number in the subject line Please note that only short-listed candidates will be contacted for interview.

    We are an equal opportunity organization so women are strongly encouraged to apply for this position. on

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