Financial Accountant
Malaria Consortium
Abuja
1d ago
source : myJobmag
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    Malaria Consortium is one of the world’s leading non-profit organisations specialising in the comprehensive prevention, control and treatment of malaria and other communicable diseases among vulnerable and under privileged populations.

    We increasingly find our work on malaria can be effectively integrated with other similar public health interventions for greater impact and therefore expanded our remit to include child health and neglected tropical disease interventions.

    Department : Finance

    Length of contract : Indefinite

    Travel involved : 20%

    Reporting to : Line manager - Country Finance Manager

    Job Purpose

    To maintain and control the completeness and accuracy of the financial system for the Nigeria office, and provide a full accounting service to all projects in reporting all transactions to the Nigeria Head office accurately on a timely basis.

    Scope of work

  • The Financial Accountant is responsible for overseeing the internal control and compliance functions of MC Nigeria programme portfolio;
  • including audit, financial review and compliance.

    Key working relationships

    The Financial Accountant will support and report to the Country Finance Manager but will interact with the Financial Controller (FC) to ensure internal control system is adequate.

    The Financial Accountant will work closely with management, technical and operations team in country.Members of the finance team in the country office, including the Financial Accountant are five in number but the Financial Accountant will work closely with other finance staff in all programmes in MC Nigeria portfolio, which are four in number as at December 2016.

    Key Accountabilities

    Financial Administration (10%) :

    Act as the first point of contact for projects and programmes payment queriesAssist the Country Finance Manager with queries relating to all projects reportManage and oversee the entry of all Nigeria Naira payments and receipts into the GL for MC Nigeria programme portfolio.

    PS Financial System (20%) :

    Check the correctness of coding, completeness of financial documents and review the batches of invoices and payments prior to posting to the accounting systemReview all outstanding advances with the Abuja and filed offices Accounts Officers (as applicable) and ensure they are chased and cleared on the accounting systemMake sure that all collections are made using MC receipt voucher and deposited to the appropriate MC account on timeMake adjustments as necessary using a Journal Voucher (JV) and keep the JV form sequentially in file, after approval by the CFM.

    Reporting (30%) :

    Prepare monthly reports to the CFM to a set monthly finance timetable which comprises the following : Bank reconciliation statements including copy of bank statementAged list of outstanding Advances and Other ledger balancesFixed asset register update and Spot Check reportsAuthorised Petty Cash Count Certificate and reconciliationsMonthly timesheet update.

    Field Offices (10%) :

    Arrange for timely fund transfers to the field offices and ensure proper accounting of transfersReview transactions and monthly returns of the field offices for error and accuracyCheck correct procedures are followed for all transactionsSupport the field offices to close the books of accounts on monthly basis according to the finance timetableSupport in the preparation and review of bank reconciliations for the field officesCarry out regular visits to all field offices to ensure quality in all aspects of finance management and support finance staffConduct orientation of new finance staff at all levels in the field officesAct as conduit between field offices and Country Office in Abuja on issues resolutionProvide training and build capacity of the project team based in the field offices, in order to continuously improve the finance systems.

    Human Resources (5%) :

    Manage all Account Officers in the country officeWork with the account officers to set personal objectives for continuous development and performance expectations in coordination with the CFM and carry out performance review at regular intervals and at an annual review including the setting of objectives for the yearManage and provide active support, capacity building, motivation and leadership to the Account OfficersApprove timesheet for Account Officers and delivery to the CFM on timeManage the Account Officers to coordinate staff absences in covering all gaps and handovers prior to any leave

    Finance Support to Additional Assigned Programme Activities (5%) :

    In consultation with the Country Finance Manager, take the lead in planning, implementing and review the finance aspect of the additional assigned programme activitiesAssess and mitigate any financial risk to MC in carrying out these programme activitiesEnsure all individual involved in these additional assigned programme activities are abreast and comply with finance, procurement and other relevant procedures of MCEnsure all advances are fully retired, budget / expenditure analysis prepared for all the additional assigned programme activities.

    Compliance and Internal Control (20%) :

    Conduct periodic internal Control review and compliance visit to the field offices to ensure all procedures are adhered toIdentify compliance and internal control weaknesses and make recommendation on the way to correct lapses and forestall reoccurrenceProduce monthly review report and field visit report including monthly trackers on all internal control and related issues and follow up for prompt resolution.

    Person specification

    Qualifications and Experience :

    Essential :

    Qualified ICAN, ACA, ACCA or CIMA Accountant.

    Work-based skills and competencies :

    Essential :

    Excellent interpersonal and communication skillsKnowledge of NGO donors and their financial reporting requirementsExcellent computer skills with high proficiency in Microsoft excelWorking knowledge of accounting softwareGood analytical and reporting skillsStrong ability to be able to manage and prioritise multiple tasks.

    Core competencies

    Delivering results LEVEL C - Supports others to achieve results :

    Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targetsSupports others to plan and deliver resultsSupports others to manage and cope with setbacks Analysis and use of information

    LEVEL B - Uses evidence to support work :

    Identifies and uses various sources of evidence and feedback to support outputsUses evidence to evaluate policies, projects and programmesIdentifies links between events and information identifying trends, issues and risksEnsures systems are in place to address business needs Interpersonal and communications.

    LEVEL B - Fosters two-way communication :

    Recalls others’ main points and takes them into account in own communicationChecks own understanding of others’ communication by asking questionsMaintains constructive, open and consistent communication with othersResolves minor misunderstandings and conflicts effectively Collaboration and partnering.

    LEVEL B - Collaborates effectively across teams :

    Actively collaborates across teams / partners and stakeholders to achieve objectives and develop own thinkingProactive in providing and seeking support from expert colleaguesRaises difficult issues with teams / partners and stakeholders with a view to positive resolutionProactive in building a rapport with a diverse range of people Leading and motivating people.

    LEVEL B - Manages own development and seeks opportunities :

    Manages own development and performance positivelyLearns lessons from successes and failuresSeeks and explores opportunities within Malaria Consortium which develop skills and expertise Flexibility / adaptability.

    LEVEL B - Manages own development and performance positively :

    Able to adapt to changing situations effortlesslyRemains constructive and positive under stress and able to tolerate difficult situations and environmentsPlans, prioritises and performs tasks well under pressureLearns from own successes / mistakes Living the valuesLEVEL C -

    Supports others to live MC’s valuesDemonstrates personal integrity by using role position responsibly and fairlyCultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences Strategic planning and thinking and sector awareness.

    LEVEL A - Manages own workload effectively :

    Plans and manages own workload effectivelyIs familiar with Malaria Consortium’s mission and current strategic planUnderstands own contribution to Malaria Consortium’s objectives

    Core competencies : Delivering results :

    LEVEL C - Supports others to achieve results :

    Displays a positive and enthusiastic approach and is not deterred by setbacks, finding alternative ways to reach goals or targets.

    Supports others to plan and deliver resultsSupports others to manage and cope with setbacks.

    Analysis and use of information :

    LEVEL B - Uses evidence to support work :

    Identifies and uses various sources of evidence and feedback to support outputs.Uses evidence to evaluate policies, projects and programmes.

    Identifies links between events and information identifying trends, issues and risksEnsures systems are in place to address business needs.

    Interpersonal and communications :

    LEVEL B - Fosters two-way communication :

    Recalls others’ main points and takes them into account in own communication.Checks own understanding of others’ communication by asking questions.

    Maintains constructive, open and consistent communication with others.Resolves minor misunderstandings and conflicts effectively.

    Collaboration and partnering :

    LEVEL B - Collaborates effectively across teams :

    Actively collaborates across teams / partners and stakeholders to achieve objectives and develop own thinking.Proactive in providing and seeking support from expert colleagues.

    Raises difficult issues with teams / partners and stakeholders with a view to positive resolution*Proactive in building a rapport with a diverse range of people.

    Leading and motivating people :

    LEVEL B Manages own development and seeks opportunities :

    Manages own development and performance positively.Learns lessons from successes and failures.Seeks and explores opportunities within Malaria Consortium which develop skills and expertise.

    Flexibility / adaptability :

    LEVEL B - Manages own development and performance positively :

    Able to adapt to changing situations effortlessly.Remains constructive and positive under stress and able to tolerate difficult situations and environments.

    Plans, prioritises and performs tasks well under pressure.Learns from own successes / mistakes.

    Living the values :

    LEVEL C - Supports others to live MC’s values :

    Demonstrates personal integrity by using role position responsibly and fairlyCultivates an open culture within the wider team, promoting accountability, responsibility and respect for individual differences.

    Strategic planning and thinking and sector awareness :

    LEVEL A - Manages own workload effectively :

    Plans and manages own workload effectivelyIs familiar with Malaria Consortium’s mission and current strategic plan.Understands own contribution to Malaria Consortium’s objectives.

    Salary

    NGN 4,189,500 gross per annum.

    Method of Application

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