Logistics Assistant - G5
World Food Programme (WFP)
Kano
11d ago
source : myJobmag
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    The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger.

    Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

    Organizational Context

    This job is located in WFP Kano, Nigeria. Job holders report to Logistics Officer, a Head of Unit, or the designate.At this level, job holders are expected to take responsibility for completion of a range of processes and activities requiring some interpretation of standard guidelines / practices for all assistance modalities for both WFP and logistics common services.

    Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to other support staff.

    Job Purpose

    To implement well-defined standard logistics / supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

    Key Accountabilities (not all-inclusive)

    Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.

    Support timely ordering and delivery of commodities and supplies to authorised partners and destinations.Support management of logistics vendors’ contracting activities including performance monitoring and measurement.

    Respond to a variety of technical queries / requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-

    set.Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

    Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.

    Assist in management of commodity accounting data quality and integrity.Support operational pipeline analyses, assessments and operational planning for all delivery modalities.

    Process documentation for execution of logistics operations (, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.

    Collect and compile data, produce and / or contribute to reports (, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-

    making.Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.

    Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.

    4Ps Core Organisational Capabilities

    Purpose :

    Understand and communicate the Strategic Objectives : Helps teammates articulate WFP’s Strategic Objectives.Be a force for positive change : Suggests potential improvements to team’s work processes to supervisor.

    Make the mission inspiring to our team : Explains the impact of WFP activities in beneficiary communities to teammates.Make our mission visible in everyday actions : Articulates how own unit’s responsibilities will serve WFP’s mission.

    People :

    Look for ways to strengthen people's skills : Trains junior teammates on new skills and capabilities.Create an inclusive culture : Seeks opportunities to work with people from different backgrounds.

    Be a coach & provide constructive feedback : Serves as a peer coach for colleagues in same area of work.Create an I will / We will spirit : Tracks progress toward goals and shares this information on a regular basis with supervisor.

    Performance :

    Encourage innovation & creative solutions : Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.

    Focus on getting results : Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.

    Make commitments and make good on commitments : Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.

    Be Decisive : Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

    Partnership

    Connect and share across WFP units : Suggests opportunities for partnering with other units to supervisor.Build strong external partnerships : Identifies opportunities to work with colleagues and partners in the field towards common goals.

    Be politically agile & adaptable : Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.

    Be clear about the value WFP brings to partnerships : Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.

    Functional Capabilities :

    Supply Chain Management and Optimization : Displays aptitude at monitoring and reporting on supply chain operations to enable teams to efficiently assess the performance and sustainability of current networks.

    Planning, Project & Resource Management : Supports the planning, forecasting & resource management efforts of own team by collecting data from diverse sources.

    Information Management & Reporting : Collates accurate and timely information and data to enable informed decision making on reporting within individual unit and consequently the greater humanitarian community.

    Market Analysis, Contracting and Operational Execution : Ability to collect and collate necessary information to enable WFP to make informed operational decisions.

    Warehouse and Inventory Management : Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

    Technical Assistance and Coordination : Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and an ability to carry out logistics activities, respecting individual mandates and programme priorities.

    Standard Minimum Qualifications

    Education : Completion of Secondary School Education. A Post-secondary certificate in the related functional area is desirable.

    Language : General Service (Headquarters) : Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

    General Service (Field) : Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    Desired Experiences for Entry into the Role :

    Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.

    Experience analysing data (on commodities, funds, etc.) and drafting reports.Experience in measuring service providers’ performance against set KPIs.

    Experience in assisting the preparation of contract documentation.Experience in providing technical business support in corporate systems.

    Terms and Conditions

    Selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation package.

    For more details please visit International Civil Service Commision website :

    Important Additional Information

    WFP will apply a rigorous and transparent selection process including thorough assessment of technical skills to ensure the best candidates are selected for the jobPlease ensure that your application contains accurate and complete information on academic qualifications, employment record and language skillsWFP will only consider academic credentials and degrees obtained from an accredited educational institution.

    Only successful candidates will be invited for an interview.

    Ref Id : 80923

    Location : Maiduguri, Borno

    Organizational Context

    This job is located in WFP Maiduguri Area Office, Nigeria. Job holders typically provide administrative support to team(s) and / or support a specific business stream, and report to the relevant Associate.

    At this level, work is carried out under close supervision and job holders are expected to produce organised and accurate work.

    Job Purpose

    To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.

    Key Accountabilities (not all-inclusive)

    Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.

    Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.

    Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.

    Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.

    Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.

    4Ps Core Organisational Capabilities

    Purpose :

    Understand and communicate the Strategic Objectives : Builds an understanding of WFP’s Strategic Objectives.Be a force for positive change : Approaches individual tasks and responsibilities with a positive attitude and demeanor.

    Make the mission inspiring to our team : Understands the impact of WFP activities in beneficiary communities.Make our mission visible in everyday actions : Connects individual tasks and responsibilities to unit’s goals and mission.

    People :

    Look for ways to strengthen people's skills : Seeks opportunities to build and enhance individual skills.Create an inclusive culture : Demonstrates respect and understanding for diversity and cultural differences.

    Be a coach & provide constructive feedback : Identifies and approaches colleagues or supervisors to serve as coaches.Create an I will / We will spirit : Sets clear goals and measurable targets for own tasks and responsibilities.

    Performance :

    Encourage innovation & creative solutions : Assesses own tasks and responsibilities to find ways to be more efficient.Focus on getting results : Maintains accurate records of completion times and tasks in own areas of responsibility.

    Make commitments and make good on commitments : Understands responsibilities and the metrics associated with own tasks.Be Decisive : Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

    Partnership :

    Connect and share across WFP units : Understands WFP’s organizational structure, including the purpose and mission of each unit.

    Build strong external partnerships : Supports team in working with colleagues and WFP’s partners in the field toward common goals.

    Be politically agile & adaptable : Maintains a professional and courteous relationship with other WFP employees and partners in the field.

    Be clear about the value WFP brings to partnerships : Understands own team’s contributions in its partnerships with internal and external stakeholders.

    Standard Minimum Qualifications

    Education : Completion of secondary school education.Experience : Two or more years of experience in general administrative work.

    Knowledge & Skills :

    Ability to use standard office equipment such as photocopiers and scanners.Ability to follow standard business support processes and procedures.

    Knowledge of standard office software packages, Ability to provide information using courtesy and tact.Good attention to details.

    Language : General Service (Headquarters) : Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

    General Service (Field) : Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    Other Specific Job Requirements :

  • This section is optional to describe additional responsibilities & knowledge required for the specific job (adsbygoogle ).push( );
  • Requisition # 80922

    Location : Maiduguri, Borno

    Organizational Context

    This job is located in WFP Maiduguri Area Office, Nigeria. Job holders typically provide administrative support to team(s) and / or support a specific business stream, and report to the relevant Associate.

    At this level, work is carried out under close supervision and job holders are expected to produce organised and accurate work.

    Job Purpose

    To deliver a limited number of routine business support tasks, to ensure that staff are effectively supported.

    Key Accountabilities (not all-inclusive)

    Collect, sort and disseminate correspondence, reports and other materials, to meet the required demands of staff to time standards.

    Respond to simple routine queries with readily available support by senior staff, and escalate where appropriate, in order to provide a timely and accurate response to enquiries.

    Support the maintenance of office files, documents and records in accordance with established systems and processes, so that information is current and readily available for staff.

    Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available.

    Assist in creating simple images or information using standardised templates, such as graphs or tables to support the drafting of reports for staff.

    4Ps Core Organisational Capabilities

    Purpose :

    Understand and communicate the Strategic Objectives : Builds an understanding of WFP’s Strategic Objectives.Be a force for positive change : Approaches individual tasks and responsibilities with a positive attitude and demeanor.

    Make the mission inspiring to our team : Understands the impact of WFP activities in beneficiary communities.Make our mission visible in everyday actions : Connects individual tasks and responsibilities to unit’s goals and mission.

    People :

    Look for ways to strengthen people's skills : Seeks opportunities to build and enhance individual skills.Create an inclusive culture : Demonstrates respect and understanding for diversity and cultural differences.

    Be a coach & provide constructive feedback : Identifies and approaches colleagues or supervisors to serve as coaches.Create an I will / We will spirit : Sets clear goals and measurable targets for own tasks and responsibilities.

    Performance :

    Encourage innovation & creative solutions : Assesses own tasks and responsibilities to find ways to be more efficient.Focus on getting results : Maintains accurate records of completion times and tasks in own areas of responsibility.

    Make commitments and make good on commitments : Understands responsibilities and the metrics associated with own tasks.Be Decisive : Notifies supervisors of dangerous situations or potential issues that may arise while in the field or office.

    Partnership :

    Connect and share across WFP units : Understands WFP’s organizational structure, including the purpose and mission of each unit.

    Build strong external partnerships : Supports team in working with colleagues and WFP’s partners in the field toward common goals.

    Be politically agile & adaptable : Maintains a professional and courteous relationship with other WFP employees and partners in the field.

    Be clear about the value WFP brings to partnerships : Understands own team’s contributions in its partnerships with internal and external stakeholders.

    Standard Minimum Qualifications

    Education : Completion of Secondary School Education.Experience : Two or more years of experience in general administrative work.

    Knowledge & Skills :

    Ability to use standard office equipment such as photocopiers and scanners.Ability to follow standard business support processes and procedures.

    Knowledge of standard office software packages, Ability to provide information using courtesy and tact.Good attention to details.

    Language : General Service (Headquarters) : Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

    General Service (Field) : Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.

    Job Purpose

    To provide specialized support functions and / or supervise staff performing standard logistics / supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

    Key Accountabilities (Not all-inclusive)

    Provide specialized support to logistics operations and activities, following standard processes and contributing, directly or indirectly, to the effective delivery of food assistance to beneficiaries.

    Coordinate requisitioning and ensure timely delivery of commodities and supplies to authorised partners and destinations.

    Manage logistics vendors’ contracting activities including performance monitoring and measurement.Support gathering market intelligence, vendor assessments (, retailers) to support vendor selection process.

    Identify, resolve and / or provide recommendations on specialised queries / requests for support, using initiative and following standard processes, to ensure timely and accurate resolution of enquiries with excellent client service mind-

    set.Prepare, monitor and revise budget for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.

    Monitor inventory management processes to track trends and account for the inventory status from source to beneficiary.Support oversight for commodity accounting data quality and integrity.

    Analyse operational pipeline and contribute to assessments and operational planning for all delivery modalities, to ensure that supply chain requirements are taken into consideration.

    Manage documentation processing for execution of logistics operations (, invoice verification), take appropriate actions to resolve operational issues escalating complex issues to the supervisor.

    Perform research, collect data and conduct analysis, produce reports (, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems to enable informed decision-

    making.Liaise with internal and external stakeholders to support logistics operations management and contribute to effective service delivery.

    Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines for all assistance modalities.

    Support logistics emergency preparedness and response activities including Logistics Capacity Assessment and Contingency Plan update, to support WFP’s response in emergencies.

    4Ps Core Organizational Capabilities

    Purpose :

    Understand and communicate the Strategic Objectives : Coaches team in the most effective ways to communicate WFP’s Strategic Objectives to WFP team and partners in the field.

    Be a force for positive change : Implements new methods or tools to improve team’s work processes and productivity.Make the mission inspiring to our team : Maps team’s activities and tasks to specific successes in beneficiary communities to showcase positive impact.

    Make our mission visible in everyday actions : Explains to teammates how each unit contributes to the overall WFP mission.

    People :

    Look for ways to strengthen people's skills : Identifies skill development opportunities such as training modules or on-

    the-job experiences for self, colleagues and direct reports.Create an inclusive culture : Facilitates team building activities to build rapport in own unit.

    Be a coach & provide constructive feedback : Facilitates the pairing of junior colleagues with coaches within own team.Create an I will / We will spirit : Proactively anticipates potential challenges and develops mitigation plans to ensure that team meets goals and targets.

    Performance :

    Encourage innovation & creative solutions : Identifies opportunities to be creative in own work and to help team be more innovative and accurate in their respective tasks and areas of work.

    Focus on getting results : Monitors team’s deliverables and provides feedback to ensure outcomes are delivered consistently and accurately.

    Make commitments and make good on commitments : Provides accurate guidance to team on expected responsibilities and tasks, whilst also upholding own commitment to the team.

    Be Decisive : Sets an example and provides guidance to junior team members on when to escalate issues when faced with challenging issues in the workplace or in the field.

    Partnership :

    Connect and share across WFP units : Facilitates partnerships with other WFP units to accomplish missions in the field.Build strong external partnerships : Sets an example and provides guidance to team on how to build relationships with external partners.

    Be politically agile & adaptable : Articulates to colleagues or direct reports the value of contributing to other WFP teams and agency partnerships in fulfilling WFP’s goals and objectives.

    Be clear about the value WFP brings to partnerships : Organizes, monitors, and prioritizes own and team’s efforts to ensure that they will fulfill the needs of internal and external partners.

    Functional Capabilities :

    Capability Name : Description of the behaviour expected for the proficiency levelSupply Chain Management and Optimization : Demonstrates ability to design basic supply chain networks, including appropriately assessing and escalating challenges to ensure that WFP is able to provide consistent and uninterrupted service to its beneficiaries and partners.

    Planning, Project & Resource Mgmt : Collects and analyses relevant technical data from diverse sources to forecast operational needs under various scenarios and makes evidence-

    based proposals.Information Management & Reporting : Liaises with internal and external stakeholders to consolidate preliminary data analysis, draft reports and disseminate information that represents concerns and trends.

    Market Analysis, Contracting and Operational Execution : Demonstrates ability to collect market information and process and analyse proposals in line with WFP standard rules and regulations in order to deliver efficiently.

    Warehouse and Inventory Management : Demonstrates ability to implement operational warehouse procedures and normative guidance in order to manage WFP’s warehouse, handle inventory effectively through corporate systems, and ensure loss mitigation.

    Technical Assistance and Coordination : Demonstrates abilities to provide basic technical advice and maintain effective (inclusive, collaborative, unified) logistics coordination mechanisms with humanitarian partners and other relevant stakeholders.

    Other Specific Job Requirements

    This section is optional to describe additional responsibilities & knowledge required for the specific job

    Desired Experiences for Entry into the Role

    Experience maintaining corporate systems and running queries on ongoing shipments, pipeline information, insurance claims, and food stock.

    Experience in administering third party service providers’ contracts.Experience in compiling contract documentation.Experience in contract execution.

    Experience in budget monitoring and reporting.

    Terms and Conditions

    Selected candidate will be employed on a fixed-term contract with a probationary period of one year. WFP offers an attractive compensation package.

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