Production Officer
Greenswealth Corporate Services Limited
Lagos
9d ago
source : myJobmag

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  • Greenswealth Corporate Services Limited started operations in 1999 as a private enterprise known as Greenswealth Produce Nigeria.

    The enterprise was registered with the Corporate Affairs Commission (CAC) in 1997 but later emerged as a registered limited liability company on February 16, 2004.

    It has carried on business as a promotional products and corporate gifts purveyor and advisor since 1999.

    A member of leading international bodies such as Present Service Institute (PSI) in Germany, Greenswealth is able to leverage with these associations in its offerings to major distributors in Nigeria.

    Details : Admin duties :

    Admin duties :

    Responsible for the day-to-day running of the officeSupervise the Admin department in performance of their duties.Maintain Client and Suppliers database with an effective contract management systemAssist with completion of necessary reports / presentations as requested by General Manager.

    Responsible for the effective stock management of Corporate Gift items and other goods in the store; keeping appropriate records of order, supplies and deliveries at all timesEnsure that inventory items supplied comply with specifications on LPO before receipt into store.

    Human Resources Duties :

    Dissemination of information to staff on company policies and developments within the workplace on a regular basis.Oversee activities of the administrative group.

    Assist in conducting human resource policy, program research as well as development projects.Ensure employee handbook / policies updates and assists in the implementation and application of new and existing personnel policy.

    File and maintains a comprehensive employee personnel records system for all employees, including insurance / benefit forms, personnel action forms, pay history, performance evaluations, promotions, bonuses etc.

    Conduct employee onboarding process with relevant managers.Ensure that staff attendance records are accurately filled.Manage Correspondence such as emails and telephone calls.

    Schedule and coordinates meetings and conference as well as ensures minutes are recorded.Manage staff leave database, staff training records and staff welfare.

    Manage administrative calendar and activities report calendar.Manage office items inventory and update.Work with external Providers of HR Services.

    Details :

  • Preparation of financial statementsPreparation of timely and accurate management reportsPreparation of annual budgetPreparation of cash flow projections, monthly and quarterly;
  • Preparation of monthly bank reconciliation statements;Review of monthly payroll;Record incoming cheque receipts and ensure they are lodged in bank;
  • Follow up on invoices and statements to ensure clients pay the appropriate amount on timeMaintain fixed asset register;Resolve accounting discrepancies;
  • Maintain financial databases and manual filing systems;Monitor and maintain bank relations;Dispense petty cash;Review the office expenditure and ensure cost control;
  • Book-keeping of all business transactions;Maintain and submit finance and accounting records to the MD on a monthly basis;
  • Prepare monthly returns for statutory deductions and taxes (i.e PAYE and Pension);Explain billing invoices and accounting policies to staff, vendors and clients;
  • Manage all activities and staff within the corporate services department;Tax planning and management;Other duties and responsibilities as assigned by the Managing Director

    Task / Responsibilities :

    Production Officer :

    Ensure that products are produced on time and are of good quality.Ensuring that production is cost effective and a receipt is collected for every transaction.

    Maintaining quality service by establishing and enforcing organization’s standard.Ensuring that production is cost effective.

    Assisting in drafting a time scale for the job.Assist in monitoring the production processes and adjusting schedules as needed.

    Preparing a proper breakdown on how fund was spent to the Admin department.Ensuring that the final production is error free.

    planning and organising production schedulesAssessing project and resource requirements.Determining quality control standardsoverseeing production processesRe-

    negotiating timescales or schedules as necessary

    JOB DESCRIPTION

  • Carry out market analysis to get the best purchasing deals;Acquire goods at favourable prices by comparing prices of goods from different suppliers;
  • Analyses sales patterns and stays up-to-date on market changes that can affect the supply and prices of goods;Liaises with local suppliers of goods to ensure a steady supply of required items to facilitate the company’s production process;
  • Maintains an updated database of credible suppliers of all items needed by the company;Constantly on the look-out for best ways to minimize the company’s procurement expenses;
  • Works with business development and production department to determine items or materials needed by clients;Maintains an accurate record of goods purchased, including costs, deliveries and inventories;
  • Looks through various catalogues to locate items required by clients;Works with the marketing team to accurately interpret and source for items needed by clients;
  • Will be required to come up with creative suggestions for meeting clients’ needs;Works with the Head of Procurement to prepare and send quotations for items as needed;
  • Liaises with various suppliers, local, to get best and accurate costs of items;Assists in carrying out other duties as may be assigned from time to time.

    Marketing Executive :

    Maintaining relationship with clients by providing support, information, and guidance in person and via telephone calls and emails.

    Assist in the development and implementation of marketing plan which will meet both personal and business goal of expanding customer base.

    Prepare reports by collecting, analyzing and summarizing information.Gathering market and customer information.Checking the quantity of goods in display and in stock.

    Researching and recommending new opportunities; recommending profit and service improvement.Attending meetings with clients and delivering samples for client’s approval.

    Making accurate, rapid cost calculation and providing customers with quotations.Recording sales and order information and sending copies to the Head of Marketing and Business Development.

    Understanding the client requirements and then assist in customizing the product as per their needs.

    Details

    Maintaining relationship with clients by providing support, information, and guidance in person and via telephone calls and emails.

    Devising strategies to drive online traffic to the company website.Overseeing the social media strategy for the company.Planning and budgetary control of all digital marketing.

    Managing online brand and product campaigns to raise brand awareness.Uploading items on the website and social media platforms.

    Providing accurate reports analysis to the company management to demonstrate effective return on investment.Researching new online media opportunities that may benefit the business including mobile, social media, development of blogs and forums.

    Keeping up to date with current digital trends.Assisting with paid media including liaising with digital advertising agencies.

  • Gathering market and customer information.Checking the quantity of goods in display and in stock.Researching and recommending new opportunities;
  • recommending profit and service improvement.Recording sales and order information and sending copies to the Head of Marketing and Business Development.

  • Understanding the client’s requirements and then assisting in customizing the product as per their needs.
  • Task / Responsibilities :

    Scheduling meetings and keeping an up to date activity calendar for the managing director.Reading and responding tom emails.

    Taking minutes of meetings attended with the managing directorOverseeing travel arrangements for the managing director, including booking flights and accommodation.

    Ensuring that all tasks assigned by the MD are done promptly.Sends weekly activity report.Ensuring that staff attendance is accurately filled and updated on the excel sheet.

    Attending to all other HR correspondence.Managing the filing and storage of documents

    Method of Application

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