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Our client is a leading pharmaceutical distribution company with a vision to grow from a good pharmacy business to a great healthcare brand that is recognized as Nigeria’s leading pharmacy in the provision of healthcare, health products and health services.
Due to expansion, they are in need of a Personal Assistant in one of its branches in Lagos (Ikoyi).
To provide an efficient and responsive administrative, organizational, and logisticalservice to the MD, helping him to manage and prioritize his time.
You will beresponsible for providing full secretarial assistance to the management teamduring absences to ensure a high level of service is maintained.
This position willbe of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast pacedcustomer facing environment.
You will be able to demonstrate the ability toeffectively plan and organize your workload and the initiative to resolve issuesquickly in an appropriate manner.
Filter emails, highlight urgent correspondence and print attachments.Organize inbound emails into the appropriate folders and any relevantinformation to be copied into the correct file on the hard drive.
Respond to emails as much as possible, dealing with appointments etc.Ensure busy diary commitments, papers and travel arrangements aremanaged effectively including producing a daily folder with diary, necessarypapers etc.
and troubleshooting problems.Conduct weekly diary meetings with the MD to discuss upcomingengagements, invitations and other requests.
Schedule on behalf of the MD meetings between him / her and his directreportsand groups to which he is a member.Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the MD match hisrequirements.
Filter general information, queries, phone calls and invitations to the MD byredirecting or taking forward such contact as appropriate.
Manage and maintain the MD’s diary and email account.Prepare correspondence on behalf of the MD, including the drafting of generalreplies.
Minute general meetings as required and complete research on behalf of theMD.Keep and retrieve files.Ensure guests meeting with the MD are well taken care of.
Provide a service that is in line with the MD’s work habits and preferences.
To attend supervision, training and meetings as and when required. You may berequired to perform other ad-hoc tasks around the factory that may be deemednecessary.
Person Specification A good deal of common sense, etiquette and an ability to think on one’s feetIdeally educated to degree levelA minimum of 2 years PA / secretarial experience at a senior levelShorthand and excellent typing skills, speed and accuracy essenttialGood computer literacy (MS Office, Excel, PowerPoint)Excellent organizational skillsExcellent communication skills, both verbal and writtenProfessional telephone mannerProven ability to work under pressure and to tight deadlinesBright, confident personalityWell presentedHighly personableFlexible and mature approach with ability to work unsupervisedWilling to travel.
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