Capital Logistician
Premiere Urgence Internationale (PUI)
Abuja
4d ago
source : myJobmag
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    Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization.

    Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs.

    Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

    General objective

    The overall purpose of this position is to ensure a good running of the logistic activities for the mission in Abuja office.

    RESPONSABILITIES AND TASKS

    EQUIPMENT

    Ensure all PUI equipment are recorded in the Equipment follow-up sheet on a monthly basis.Ensure the proper tracking of all equipment through the staff asset form.

    Follow-up the maintenance of all equipment according to the planning and PUI procedures.Ensure the correct use of all equipment and provide training to PUI staffs or contractors if necessary.

    Is responsible for the loading and unloading of goods / materials.Inform the Logistics Coordinator in case of major equipment purchase needsCarry out regular store check and physical inventories.

    SPECIFIC OBJECTIVE AND LINKED ACTIVITIES

    IT / COMMUNICATION

    Ensure a proper follow up of all communication means : mobile phones, handsets, Thuraya and docking station.Ensure the contact list is up-

    to-date and available for all staffs and in the appropriate location. Especially register all phone numbers in each Thuraya.

    Ensure all internet modem are operational and charged.Manage the maintenance of all IT equipment (computers, printers, etc.

    Check that all IT equipment is protected (uninterruptible power supply, stabiliser, anti-virus etc.)Carry out regular physical inventories of Abuja IT equipment.

    Ensure correct use of IT equipment.

    PROCUREMENT

  • Receive and process procurement requests / purchase orders;Seek products that offer good value for money, negotiate the best prices, clarify request where necessary and complete purchase order;
  • Follow-up on order processing to ensure timely deliveries are done;Do quality / quantity control for all supplies ordered and delivered;
  • Ensure good relationships are established with local suppliers;Facilitate proper paper trail and filing of all procurement documents;
  • Facilitate proper tracking of all supplies received and ensure related documents (delivery notes, waybills) are properly filed.

    STORAGE

    Management of the stocks through ensuring that all necessary information is recorded on stock cards and stock movements are updated timely.

    In conjunction with the Logistics Assistant conduct regular physical inventory counts.Organize the replenishment of the fast moving office stationery stock and safe haven items.

    REPORTING

    Report on a regular basis all logistics activities (maintenance, meetings, updates, issues, recommendations, )Update and report to the Deputy Head of Mission with Logistics Coordinator in copy on a monthly basis the Fuel and Vehicles rental follow-

    up sheet, the Thuraya credit follow-up sheet,the Equipment follow-up sheet, the Stock follow-up sheet, the Maintenance follow-

    up sheetMakes recommendations to improve unit efficiency to Logistics CoordinatorEnsure logistics briefings to all new staffThe tasks and responsibilities defined in this job description are non-

    exhaustive and can evolve depending on the project’s needs.

    MANDATORY REQUIREMENTS

    A minimum of bachelor's degree in Bachelor Arts / Science or any other professional qualification.Have a minimum of 2 years’ experience in Logistics related positions.

    Knowledge of procedures : institutional donors (UE, OFDA, ECHO, AAP, UN agencies )Be fluent in English (verbal and written) and knowledge of Local language is an advantageHave excellent organization skills, attention to detail, time management and ability to work under pressure and meet deadlines.

    Have strong capacity to represent PUI and sustain relationsHave excellent interpersonal skills (team management, communication, reporting, planning)Be committed to PUI working principles and valuesHave experience working within humanitarian sector and contextComputer skills -

    Excellent knowledge of the MS office software including Word, Excel, Outlook, Powerpoint

    TRANSVERSALS SKILLS

    Ability to work independently while taking initiatives and showing a sense of responsibilityAbility to withstand pressure and volatile environmentSense of diplomacyAnalytical skillsCapacity to adapt and organizational flexibilityOrganization, rigor and ability to meet deadlinesAbility to work and manage affairs professionally, and with maturityAbility to represent the activities and mandate of PUI before local authorities and suppliersAbility to work with different partners in a spirit of openness, and with adaptablecommunications strategies

    General objective

    The Logistics Assistant ensures the day to day management / maintenance of the organization’s premises and communicates with supervisor.

    He / She will be responsible for the smooth running and preventionof the break down / deterioration of PUI equipment / installations / facilities, under the supervision of the Capital Logistician.

    He / she will be responsible for collecting, recording and archiving all related documents concerning procurement and inventory of stock and equipment.

    He / she will ensure proper vehicle allocations and proper daily follow-up on vehicles and drivers as well as ensure timely flight bookings within the country.

    RESPONSABILITIES AND TASKS

    Premises Management : S / he ensures day-to-day follow-up on the needs in all premises.Equipment : Under the supervision of the Capital Logistician, He / she ensures proper recording of all PUI equipment and takes note and reports any damages or incidents in a timely manner.

    Procurement : Ensure efficient and effective drafting of processing of purchase requests and ensures proper documentation and filing for all procurement files.

    Logistics : Supports the Capital Logistician in packaging and transporting of items / merchandise to the Bases.Inventory : Ensures regular update of monthly inventory, stock taking and stock reconciliation.

    Movement : Under the supervision of the Capital Logistician, s / he is responsible for daily vehicle allocation for staff movement at the base.

    He / she is also responsible for timely local flightbookings for the Mission.Fleet Management : Ensures daily inspection of Abuja base fleet and esures all required items are available at all times in the vehicles.

    He / she ensures oversees the drivers and ensuresadherence with PUI guidelines.IT / Communication : Ensures that all IT devices are in good working condition and reports any challenges to the supervisor.

    Supports the Capital Logistician in esuriing that all communicationdevices are in good working conditions.

    SPECIFIC OBJECTIVES LINKED TO ACTIVITIES

    PREMISES MANAGEMEMT

    Ensure daily inspection PUI’s premises to assess safety issuesMonitor and report repair needs to Capital Logistician.Ensures allocation of keys to staff and visitors to the base and updates the key register.

    EQUIPMENT

    Records all PUI equipments in the Equipment follow-up sheet.Ensures that all allocated equipment are duly recorded in the staff asset form.

    Follow-up the maintenance of all equipments according to the planning and PUI procedures.Ensure the correct use of all equipments and provide training to PUI staffs or contractors if necessary.

    Supports the Capital Logistician in loading and unloading of goods / materials.Communicate equipment needs and damages to the Logistics Base Manager.

    Codify all PUI equipment according to PUI procedures

    PROCUREMENT

    Raise purchase requests for Abuja items.Ensures that purchase files are correctly filed.Collect necessary documents from other departments regarding procurements processEnsures that goods are received according PUI guidelines.

    Ensure all supplies received according to PUI guidelines and ensure related documents (deliverynotes, waybills, Goods Received Notes) are properly filled.

    Support the Capital Logistician in updating on a weekly basis prices and vendors list for Abuja.

    LOGISTICS

    S / he supports the Logistics Base Manager in transporting and the packaging of the merchandise from Abuja to Bases.

    INVENTORY

    Assist with monthly rolling stock takes and the annual stock take, reconciling inventory recordswith physical countsAssist the Capital Logistician in stock managementSupport the Capital Logistician in ensuring proper documentation of asset issued to arriving staff / visitior and leaving staff / visitiors.

    Receives stock needs from staff and proesses such in a timely mannerMonitor stock levels and communicates with Capital Logistician when reorder levels are reached.

    S / he ensures that all stock files are duly updated.

    MOVEMENT

    Makes bookings for staff movement as required either on UNHAS or on local commercial flights.Update the movement board dailyIncharge of vehicle allocation on a daily basisReceives weekly movement plans for the week from Abuja staff.

    Make sure there is proper management and planning of vehicle movement.

    FLEET MANAGEMENT

    Support the Logistics Base Manager in defining the vehicles needs on a monthly basis.Ensure the proper planning of cars and movements, and ensure Log books are correctly filled.

  • Carries out daily checks to ensure all vehicles have the equipment requested (First Aid Kit, FireExtinguisher, Kit tool, etc;
  • and valid documents (Insurance, vehicle registration, etc;).Oversee the operations of the drivers and ensure that vehicles comply with PUI requirements.

    Fills the cards of pointing at the end of month and forward it to the Capital Logistician. IT / COMMUNICATIONFollow-up and update communication credit for Abuja staff.

    Ensure daily monitoring of all internet modem to ensure they are operational and charged.Communicates maintenance needs of all IT equipment (computers, printers, etc.

    to the Capital Logistician.Assist the Capital Logistician to carry out regular physical inventories of Abuja IT equipment.

    The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

    MANDATORY REQUIREMENTS

    A minimum of bachelor's degree in Bachelor Arts / Science or any other professional qualification orHave a minimum of 1 years’ experience in Logistics related positions and or electricity, carpentry, plumbing in INGO / Private CompaniesKnowledge of technical work is an assetBe fluent in English (verbal and written) and knowledge of Local language is an advantageBe committed to PUI working principles and valuesHave experience working within humanitarian sector and contextComputer skills -

    Excellent knowledge of the MS office software including Word, Excel, Outlook,Powerpoint

    TRANSVERSALS SKILLS

  • Ability to work independently while taking initiatives and showing a sense of responsibilityAbility to withstand pressure and volatile environmentOrganization, rigor and ability to meet deadlines (adsbygoogle ).push( );
  • General objective

    Under the direct supervision of the Deputy Nutrition Project Manager, the CMAM Supervisor oversees all activities at the CMAM sites : screening, health education, treatment of and follow up of children with

    malnutrition and record keeping

    RESPONSABILITIES AND TASKS

    Activities Implementation :

    Overall lead in the CMAM treatment points.In liaison with medical staff refer for medication or dispense routine medication as per Nigerian protocol.

    Supervise malnutrition screening, admission and recording of beneficiary information.In liaison with Deputy Nutrition Project Manager, develop lists for home visits and defaulter tracing and share with Nutrition Supervisors for follow-

    up by Community Nutrition Mobilisers(CNM).Act as a liaison with the beneficiaries, local population and authorities in order to identify the needs, grievances and major events that could have potential consequences for PUI activityTo Represent PUI at various Nutrition related fora, as may be required.

    Any other duty as may be required by the supervisor.

    Team supervision :

    Participate in the recruitment of nutrition staff. Recruit and train daily workersOrganise and supervise the day-to-day schedule of the team to guarantee the smooth running of the project and participate to the weekly tasks including drafting of the field work plansMake sure every members of the team clearly understand his / her task and has the necessary material to correctly fulfil his / her objectivesEnsure the work schedules are respected in the fieldOrganise regular meeting with his / her team (briefing and debriefing) and ensure they have the necessary support they needHe / she participates in the evaluation and to the definition of the training needs of his / her teamEnsure the proper training and supervision of the daily workers who take part in the projectEnsure the security rules in the field are respected, the safety of the field officers is guaranteed and the regular communication with the security focal person is maintained.

    Analyze the humanitarian situation, taking protection problems into consideration / Do no Harm to the populationEnsure representation of PUI at field level for the areas which s / he is responsible forReport immediately any delay, problem or other relevant information to the Supervisor.

    Monitoring and Reporting

    Responsible for data collection and timely report compilation and submissionKeep monitoring tools and files archived at the PUI office, ensuring their availability to his / her

    Supervisor

    S / he will be responsible for data keeping, analysis / interpretation and advice to the managementon any trends that require action.

    Participate in assessments as may be required by the supervisor.Responsible for data management and record keeping at the CMAM centers.

    Participate and supervise any assessments for the projects or for new projectsPropose action plan to ensure that beneficiaries and local populations both understand the project goals and actively participate in their implementation.

    Provide weekly internal situation reportsLogistic & administrationContribute to the definition of the needs in materials and tools regarding the program and theplanning of interventions.

    Ensure the safety and good operating conditions of all PUI material of the field teamEnsure the follow-up and the proper use of materials and tools used during on-

    site works.Manage the supply of materials to the work site in collaboration with logistics department.Analyze the security situation in the area and inform the Supervisor in case of security incidents, rumours or any security information.

    Responsible for tracking CMAM Project supplies and notifying the Nutritionist / logistics atappropriate time before stock depletion so that efforts for replenishment are made.

    The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.

    The employee could be requested to perform other tasks ashis / her Line Manager may judge necessary.

    SPECIFIC OBJECTIVE AND LINKED ACTIVITIES

    With the support of Deputy Nutrition Project Manager and Nutrition Project Manager ensurequality implementation of CMAM activities integrated with IYCF program.

    Actively support a functional referral system from identification of malnutrition cases from different sources including community, health posts and other partners operating in the area, totreatment and follow up of project beneficiariesPrepare and share quality and timely data and / or reports as requested by Nutrition Project ManagementEnsure that staffs understand duties and responsibilities in the working environment according to their job descriptions and internal HR guidelinesTake part in preparing and conducting trainings and on-

    the-job mentoring of nutrition teamCoordinate with the Nutrition Management team in addressing any relevant issues related to the routine project implementationThe tasks and responsibilities defined in this job description are non-

    exhaustive and can evolve depending on the project’s needs.

    MANDATORY REQUIREMENT

    The successful candidate will have :

    Language skills : Fluent in English, and Local Dialects : Hausa and KanuriComputer Skills : Proficient user of MS office (including Word, Excel, Outlook, PowerPoint)Education degree : Diploma in a Health related discipline or NCE in a relevant field

    Work experience :

    Minimum of 2 years’ experience in Community Nutrition program.Previous experience with NGO is required.Demonstrated understanding of the MOH systems and structure.

    Previous experience in food distribution is an asset.Demonstrated experience in team management / supervision.Previous experience in Humanitarian assessment, monitoring and evaluation is an asset.

    Other requirements

    Commitment to the NGO values and principlesExcellent knowledge of Borno State, willing to travel locallyTeamwork and team managementStress Management and flexibilityDiplomacy and problem solvingCapacity to mobilize communityRigor and organizationHonesty

    General objective

    Working under the guidance and supervision of the CMAM supervisor, the nutrition officer will be directly responsible for implementation of the community management of acute malnutrition (CMAM)

    program, nutrition education & counselling and promotion of maternal infant and young child nutrition. Responsibilities will include day to day supports to nutritional activities in the health facilities, mobile

    health outposts and their catchment communities, monitoring of activities, report making, coordination with other sectors as well as close collaboration with the nutrition unit at the MOH health facility staff

    and managers.

    RESPONSABILITIES AND TASKS

    Responsible for the day to day management of Nutrition activities (Infant and Young Child Feeding, SAM treatment and Community Outreach)Working closely with the Community Outreach Supervisors and other project team, help in the identification, recruitment and supervision of the activities of Community Nutrition Mobilisers(CNM) and Mother Care Groups (MCG)With technical support from CMAM and Community Outreach Supervisors conduct trainings to build the capacity of CNM and the community at largeProvide technical support to PUI staff, MoH and other humanitarian actors as necessary to promote consistent good practiceEnsure appropriate and consistent education messaging / behaviour change communication to mothers and other carers at OTP sites and in the communityEnsure sound and timely data collection based on the existent database systems for ongoing monitoring of Nutrition project activitiesEnsure that all Nutrition activities are consistent with established best practices according to the standardized protocols, policies and guidelines outlined by the Nigeria Federal Ministry ofHealth (FMOH) and World Health Organisation (WHO)Conduct regular supportive supervision to all supported health facilities and catchment communities, provide mentoring and technical support and appropriate feedback as neededWork with the nutrition team to ensure appropriate use of all programme resources under his / her careEnsure a good working relationship with all stakeholders involved in the PUI service provision tosupported health facilities and catchment communities in Maiduguri Metropolitan Council (MMC)

    SPECIFIC OBJECTIVE AND LINKED ACTIVITIES

    Implement the outpatient therapeutic feeding of severely malnourished under-fives, and community outreach integrated with Infant and Young Child Feeding (IYCF) according to thestipulated protocols.

    Train and mentor the nutrition program staff and the integrated community nutrition mobilisers through identification of capacity gaps and carrying out refresher trainings and on-

    the-jobtrainings.Disseminate key messages on nutrition to the targeted beneficiaries, and ensure it is delivered appropriately.

    Participate in surveillance activities including mass MUAC screening of the under-fives / pregnant and lactating woman based on project needs.

    Enhance close collaboration with Health, Food Security and Protection and Community Outreach at project levelCompile and submit accurate weekly and monthly project data / reports of all the nutrition activitiesPerform any other duties as assigned by the supervisorThe tasks and responsibilities defined in this job description are non-

    exhaustive and can evolve depending on the project’s needs.

    MANDATORY REQUIREMENTS

    The successful candidate will have :

    Bachelor Degree in Medicine, Nutrition, Dietetics, Nursing or an equivalent courseSignificant experience in Community Management of Acute Malnutrition (CMAM) and Infant and Young Child Feeding (IYCF) in Emergency in host communities / IDP camp settingUnderstanding of nutritional surveillance and information systemsProven ability and experience in planning and conducting formal training session on nutrition including CMAM and IYCFProven capacity to supervise, train and coach local staff and community workersExcellent communication skills and a willingness to be respectful, kind, sensitive and empathize with children and their care takersWillingness and capacity to be flexible and accommodating when faced with difficult and frustrating working conditionsAbility to deal with relations with local authorities as a Nutrition representative of PUI in the working areasAbility to integrate into the local environment including awareness of political, religious and economic aspects of the communityStrong report writing and computer skills (must be competent in Ms Word, Excel and PowerPoint)Fluent in written and spoken English and HausaCommitment to and understanding of PUI’s aims, values and principles

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