Administrative Assistant
ICRC - International Committee of the Red Cross
Borno
3d ago
source : myJobmag
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    The International Committee of the Red Cross (ICRC), Maiduguri Sub Delegation is looking for a suitable candidate to fill the vacancy below.

    Main Responsibilities :

    Assist the Welcome department in all administrative activities as requested.Participate in organizing the pick-up and accommodation (hotel, residence) for staff and guests.

    Help organize staff travel and field trips by the most effective costs / mean and, if required, coordinates drop-off at / pick-

    up from airport, etc.Organize communication flow between ICRC offices, sub-delegations and delegations regarding staff travel.

    Keep all appropriate databases up to date on staff members in the sub delegation, missions and other travel,document validity, residences and any other relevant information (airlines, telephone numbers, etc.

    Organize Welcome files, business cards, briefing programs and tours of the offices for new arrivals.Organize the Welcome side of events / meetings / seminars, coordinating with the parties concerned.

    Welcome the visitors and introduce them to the appropriate ICRC employee(s)Regularly brief the security guards and train them how to handle visitors at the gateMonitor telephone bills and update the lists and tables regularlyKeep a proper filing of personnel files of mobile staff

    Required Qualifications :

    Secondary School CertificateDiploma in relevant field1-3 years working experience in secretary fieldGood command of written and spoken EnglishGood computer skills

    Personal Attributes :

    Proactive and Solution orientedPolite and with self-controlRigorous and trustful personCapacity to deal with publicAbility to work autonomously.

    Interest and skills for training of users.Ability to handle sensitive information with all required confidentiality.Ability to cope with stress, flexibility and availability.

    Main Responsibilities :

    Ensures economic use of a Vehicle fleetOrganizes and plans the drivers' dutiesMonitors and updates car use and fuel consumptionKeeps tracks on all light vehicle movementsHelp to organisation and planning of maintenance of fleetAssist and ensures regular check First Aid kits, tool kits and other essential accessoriesSupports the field teams in case of problems during tripsFollows up accidents, breakdowns, complaints and other issues to Car dispatcherAssist, Participate and Enforce the general rules and regulations of safe drivingReports events and changes in operational area that could have an impact on ICRC activities

    Required Qualifications :

    Secondary education4 years work experience in a similar functionHeavy vehicle Driving licenceDriving license for at least 5 years and succeeded in ICRC Driving testGood computer skillsGood command of written and spoken English.

    Excellent knowledge of the geographically assigned environmentMasters 4 / 4 and VHF use

    Personal Attributes :

  • Good sense of Security managementBasic leadership skillsWell organized and attention to details (adsbygoogle ).push( );
  • Main Responsibilities :

    Ensures that financial supporting documents are produced and acceptable according to ICRC financial rules (translation, supplier information and stamp, logistic support documents, approvals etc.

    Monitors regularity of payments and to reports discrepanciesTakes charge of daily management of the Office bank account and cash under supervision of the Head of Office.

    Monitors premises lease agreements : drafts new contracts, follow-up expiring lease agreement, processes renewalSets up HR files of newly recruited staff and requests all compulsory personal documentsEnsures each event in the professional life of each resident staff is documented in his / her HR file (confirmation letter, Job description, training certificates, change of position, disciplinary measures etc.

    Provides staffs with advices and / or assistance pertaining to HR mattersArranges hotel / guestroom accommodation for visitors and processes administrative follow up of welcome expenses (invoices and all required attachments according to procedure) and to ensure their payments.

    Manages administrative staff, set up objective with them and conduct their timely performance review.Performs other duties as requested by the Head of Office

    Required Qualifications :

    University education in business administration or secretariat4 years’ professional experience in a similar fieldFluent written and spoken EnglishHigh computer literacy and very good computer skills especially Office software.

    Personal Attributes :

    Team leadership skillsSense of confidentiality and reliableInitiative, organised, methodical and flexible personality,Strong humanitarian motivationCapacity to manage and to mentor staff under his / her supervision

    Method of Application

    Send Curriculum vitae and contact details of three referees to

    Clearly indicate the job title and location; as the subject of your application (Applications intended for this role without

    this subject will not be treated)

    In the body of the mail, please indicate the following in the format as seen :

    Qualification(s)Current locationLanguages you speakYears of relevant experienceNYSC status

    The deadline for the submission of applications will be 13.06.2018, 16 : 30 h. Late application will not be considered

    Only short-listed candidates will be contacted.

    However, ICRC will not request for any monetary payments from applicants at any stage of the recruitment process.

    The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation whose exclusively humanitarian

    mission is to protect the lives and dignity of victims of armed conflict and other situations of violence and to provide them with assistance.

    For more information about the ICRC, please visit our website

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