Graduate Intern (Administrative Support)
Gapcon Nigeria Limited
Lagos, Nigeria
1d ago

Duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Will report directly to  manager director or head of a unit/department.

Responsibilities:

  • Organize and schedule meetings and appointments

  • Maintain contact lists

  • Produce and distribute correspondence memos, letters, and forms

  • Assist in the preparation of regularly scheduled reports

  • Develop and maintain a filing system

  • Provide general support to visitors

  • Provide information by answering questions and requests

  • Take dictation

  • Research and creates presentations

  • Generate reports

  • Handle multiple projects

  • Develop administrative staff by providing information, educational opportunities and experiential growth opportunities

  • Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies

  • Contribute to team effort by accomplishing related results as needed

  • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

  • Cover the reception desk when required

  • Maintain computer and manual filing systems

  • Handle sensitive information in a confidential manner

  • Take accurate minutes of meetings

  • Coordinate office procedure

  • Develop and update administrative systems to make them more efficient

  • Resolve administrative problem

  • Manage staff appointments

  • Oversee and supervise the work of junior staff

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